Job Summary

The Procurement Officer is responsible for overseeing the procurement process to ensure efficient and cost-effective acquisition of goods, services, works and grants in compliance with organizational policies and relevant regulations. The role includes planning, executing, and monitoring procurement activities while maintaining strong relationships with suppliers and ensuring timely delivery of quality products and services.

Key Responsibilities

Procurement Planning
Implement and anticipate procurement plans aligned with organizational goals and budgets in coordination with the Procurement Manager and the Program teams.
Identify cost-saving opportunities and negotiate contracts to maximize value for money.
Conduct thorough market studies to identify potential suppliers, products, and services.
Tendering and Contract Management
Prepare and draft Requests for Proposals, Invitations to tenders and other solicitation documents.
Organize and prepare for the evaluate bids, proposals, and quotations in line with pre-established criteria in coordination with the program teams.
Negotiate terms and conditions with suppliers and finalize contracts.
Ensure compliance with legal, ethical, and regulatory requirements.
Compliance and Risk Management
Ensure procurement activities adhere to internal policies, donor requirements, and international best practices.
Prepare and maintain accurate records of procurement processes for audit purposes by using all Expertise France software and tools.
Ensure a structure archiving, and systematic auditing in term of documentation
Reporting and Documentation
Prepare regular procurement reports, including spend analysis and savings achieved.
Ensure all procurement documentation is complete, accurate, and stored on the organization’s existed contracts management system.
Provide timely updates to management on procurement activities and challenges.
Advise and report the Procurement of procurement-specific issues or improvements.
Any other relevant duties or tasks delegated by Procurement and Operations Manager
This position requires the ability to travel to various locations outside of Amman, serving as a focal point for the Procurement Department for different projects

Please send your resume/CV