Assignment

He/she supports the department for any specific task necessary for the mission, such as physical and digital filing, specific reconciliations (cash for work) etc. in the absence of cashier, He/she is the in-charge of the cash register's liquid assets, keeping the cash book, establishing, filing and archiving vouchers physically and digitally.

General objectives

Respect and follow-up the ACTED’s financial procedures.
Support the project managers/Area coordinator to follow-up financial indicators of ACTED’s projects.
Help the Finance Officer/Area Coordinator to have a clear vision of the area’s financial situation.
Establish monthly updates of the Budget Follow-Up.
Dealing with transfers and exchanges of money.
Petty cash management
Cash flow follow-up (PRATIC)
Monthly Update of the Timesheets, Allocation Table and Altrose with the help of the CFM.
Hierarchical Link
Under the direct supervision of Area Coordinator or CFM in the absence of AC.

Functional Links
CFM Country Director
Country Logistic Officer

HR-Admin Officer

Project PM’s/coordinators

Banks/MTA

Key Responsibilities:
Daily Basis:

Every day: ensure of having daily exchange rates of currency.
Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook.
Payment: make payments for all items and services which have been approved by the Area coordinator.
Safe & Cashbook checking at the end of each day, the cashbook and the safe should be checked and the balance should correspond.
Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook.
Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area.
On a weekly basis:

Weekly reports: Prepare the needed financial weekly reports and share to CFM/AC.
Monthly Basis:

At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the cashier and his area coordinator.
Vouchers: quality of vouchers should be checked by the Cashier at the end of each month
Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month.
Advances: ensure the clearance of all advances for the staff, before paying the salary.
Budget monitoring on projects assigned
Analysing running costs of the areas and review of area running cost allocations.
Analysing staff costs of the areas and review of area staff cost allocations.
Compliance- Internal Control:

Support compliance or audit department during external or donor audits.
Support Finance officer/Area Coordinator to check for proper procurement documentations.
Cost & Budget Control:

Accountable on the area accountancy.
Support to ensure efficient flow of financial and accountancy information to Country Finance.
Support for the Financial accountability of the area’s project.
Cost Control:

Support to ensure that all resources of the area is allocated on the proper project.
Support to ensure that the running cost of the area is not raising up from the standard norms.
Support to ensure that non allocated resources are not used on any project, unless an approval is given by the CFM.
key performance indicators

Good Knowledge of accounting and bookkeeping procedures.

Advance MS Excel Skill (creating spreadsheets and using finance functions)

Advance MS Excel skill (creating spreadsheets and using financial functions)

Familiarity with accounting software (e.g. IC, SAGA, QuickBooks)

Extreme attention to detail, with an ability to spot numerical errors.

Highly proactive, with good self-organisation skill and ability to work with a minimum level of supervision.

Motivated by problem-solving and making processes more efficient.

SALARY

Gross salary of 3,306,276

Grade D2-1

Required qualifications and technical competencies

Typically, a University’s degree in in Finance or Business Administration. Equivalent combination of relevant education and experience may be substituted as appropriate.
Typically, 3+ years of relevant experience in finance, preferably with a non-profit organization.
Good experience in working with computerized accounting systems; Experience in IC, SAGA, Quickbooks.
Proficient in computer applications, especially with MS Word, Excel, and PowerPoint;
Excellent communication and representative skills (written, oral, cross-cultural);
Ability to multitask and deal with stressful situations driven by strict deadlines;
Highly proactive, with good sef-organization skills and ability to work with a minimum level of supervision
Extreme attention to details,with ability to spot numerical erros.
Motivated by problem-solving and making processeses more efficient

Qualified Uganda Nationals with the required qualifications/skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single Document in PDF with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts with the subject line as FINANACE OFFICER.