Job Description

Dublin 18 (in Office with flexibility)

This professional and customer-focused property company are hiring a detail-oriented and proactive Property Administrator to support their growing team. This role involves handling property, legal, marketing, finance, and compliance administration, while ensuring a high standard of service to clients and tenants.

Your role will involve:
Property Administration
Prepare and issue tenancy agreements, sales contracts, and related property documentation.
Maintain accurate property files and CRM records.
Coordinate property viewings, inspections, maintenance, and inventories.
Act as a first point of contact for landlords, tenants, buyers, and contractors, ensuring efficient communication.

Legal & Compliance Administration
Manage RTB (Residential Tenancies Board) registrations, renewals, and record-keeping.
Ensure compliance with the Residential Tenancies Act and other relevant Irish legislation.
Maintain statutory documentation including Building Energy Rating (BER) Certificates, gas and electrical safety checks, and insurance records.
Assist with tenancy renewals, notices, and dispute resolution processes as required.

Marketing & Social Media Administration
Create and upload property listings on Daft.ie, MyHome.ie, the company website, and CRM systems with accurate details and images.
Manage the agency's social media channels (Facebook, Instagram, LinkedIn, etc.) to promote brand visibility and property listings.
Support digital and print marketing campaigns, newsletters, and promotional material.
Track marketing performance metrics and suggest improvements.

Finance Administration
Assist with rent collection, landlord statements, and contractor payments.
Maintain accurate financial records and assist with reconciliations.
Support credit control processes and handle invoice queries.
Provide management with periodic financial and operational reports.

Skills & Experience Required
Previous experience in property administration, estate agency, or lettings highly desirable.
At least 10 years Admin experience is essential.
Strong organisational and multitasking skills with excellent attention to detail.
Clear and professional communication skills (written and verbal).
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property CRM systems advantageous.
Familiarity with Irish property legislation, RTB procedures, and BER requirements an advantage.
Social media management and digital marketing skills desirable.
Numeracy and confidence with basic finance administration.

Personal Attributes
Professional, approachable, and client-focused.
Proactive and able to work both independently and as part of a team.
Flexible and adaptable to changing priorities in a fast-paced environment.
Discreet and trustworthy when handling confidential information.
Sector: real estate activities
Career Level
Experienced [Non-Managerial]

Please send your resume/CV