About the Organisation

The Democratic Progress Institute (DPI) is a nongovernmental organisation committed to promoting peace, democracy building, dialogue and conflict resolution worldwide. Through comparative learning, research, high-level engagement and practical support, DPI works with a wide network of stakeholders to strengthen democratic and inclusive approaches to conflict resolution.

Role Overview

DPI is seeking a highly organised and motivated Personal Assistant to the CEO to support the implementation of DPI’s programmes, coordinate events and publications, and provide professional administrative and strategic support to the CEO. This is a hands-on dynamic role involving a combination of project coordination, research, communications, and executive support.

The successful candidate will demonstrate exceptional written English, strong organisational skills, attention to detail, and the ability to maintain confidentiality while working in a fast-paced environment.

Key Responsibilities

CEO Support

Manage and maintain the CEO’s schedule, appointments and correspondence.
Prepare meeting briefings, talking points, speeches and background notes.
Coordinate travel arrangements, visas, itineraries, budgets and expense claims.
Support CEO-led meetings, take minutes and follow up on action points.
Maintain filing systems, contact databases and programme records.
Assist with coordination and oversight of interns and small research assignments.
Provide basic IT and device support to the CEO.
Assist with basic budgeting and expense sheets.
Research & Publications

Conduct small scale research and synthesize findings for internal and external use.
Work with programmes officers to support DPI project and initiatives
Person Specification

Essential

At least 3 years’ experience in a related field.
Right to work in the UK.
Bachelor’s degree in international relations, Political Science, Law, or related field.
Demonstrated excellence in written English, including grammar and editing.
Strong research and analytical skills.
Highly organised, with the ability to manage multiple priorities and deadlines.
Experience using publication layout or design software (e.g. InDesign, Canva or similar).
Strong digital literacy and familiarity with communication technologies.
Professional discretion and ability to maintain confidentiality.
Calm, confident and adaptable under pressure.
Excellent interpersonal and communication skills.
Willingness to travel occasionally for short periods.
Desirable

Interest in peacebuilding, human rights, democracy support or conflict resolution and programme coordination.

Please submit a CV and cover letter (maximum 2 pages) explaining how you meet the essential criteria to: Akinola