STANDARD MINIMUM QUALIFICATIONS

Education: A bachelor’s degree in Business Administration, Public Administration, Political Science, Development Studies, or other relevant fields with a minimum of 4 years’ experience or a master’s degree with 2 years’ experience.
Experiences:
• Professional experience in project support, logistics coordination, or field operations with UN agencies, NGOs, or public institutions in Lebanon.
• Professional experience in procurement support, supplier coordination, inventory/warehouse management, or site readiness
• Strong ability to coordinate with multiple stakeholders (ministries, municipalities, INGOs, public institutions).
• Familiarity with UNDP or other UN procedures is an asset.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Other assets:

• Strong organizational, interpersonal, communication and problem-solving skills;
• Ability to plan and prioritize own workload;
• Ability to assume responsibility and to coordinate with others;
• Effective oral and written communication skills;
• Attention to detail and ability to handle tasks accurately;
• Ability to work under pressure with a team spirit.

Language:

Strong verbal and written communication skills in English and Arabic.

Background

UNDP Lebanese Electoral Assistance and Parliament Support Project (LEAPS) has the main objective to promote democracy and human rights in Lebanon through the conduct of transparent, free and inclusive national and local elections, technical assistance to legal framework reforms and parliamentary processes as well as an important crosscutting component focused on electoral reforms and innovations, political participation and gender equality. Through a multi-component approach, the project has the intended outcomes of providing technical assistance and support in the following key electoral areas: 1) support to the electoral management and administration, 2) support to the campaign supervision and electoral monitoring, 3) enhanced electoral dispute resolution process, 4) promoting the adoption of key electoral reforms leading to enhanced participation, inclusion, and transparency, and 5) institutional support to the parliament.

To ensure smooth implementation of project activities across parliamentary support, electoral preparedness, and Responsible Party Agreements (RPAs), UNDP seeks a Coordination and Operations Junior Specialist to provide operational, logistical, and coordination support at both office and field levels.

Scope of work, responsibilities and description of the proposed analytical work

Under the supervision of the Chief Technical Advisor (CTA) and in coordination with the LEAPS team, the Coordination and Operations Junior Specialist will support project delivery through the following functions:

Task 1: Coordination and Stakeholder Liaison
Serve as key logistical focal point with MoIM, SCE, Parliament, and relevant stakeholders.
Facilitate communications, site access, deliveries, and visit arrangements between UNDP and national institutions.
Task 2: Support to Hotline Center, Candidate Registration Room & SCE Premises
Assist with infrastructure readiness, including furniture, IT setup, utilities, and troubleshooting.
Track maintenance or operational issues and escalate as needed.
Task 3: Inventory, Warehousing, and Quality Control
Support inventory tracking, tagging, receiving, dispatching, and record management of project assets.
Conduct or assist in quality checks during material intake and distribution.
Ensure proper storage conditions and adherence to safety/operational standards.
Task 4: Support to Parliament and Institutional Infrastructure
Assist in coordinating ongoing works, including IT upgrades, energy-saving interventions, and office readiness.
Liaise with contractors and service providers to monitor progress, ensure timely delivery, and verify documentation.
Coordinate with technical teams, engineers, suppliers, and partners on implementation updates.
Task 5: Follow-up on Responsible Party Agreements (RPAs)
Monitor RPA implementation, including follow-up on deliverables, progress reports, and field logistics.
Consolidate reports and supporting documents.
Coordinate verification visits and on-site reviews with UNDP teams.
Task 6: Field Missions and Local Coordination
Participate in field missions to track activity implementation, identify needs, and coordinate logistics.
Liaise with municipalities, local actors, and partners during site activities.
Expected Outputs and Deliverables

The Consultant is expected to submit a monthly progress report undertaking the above tasks and activities under the TOR noting that the total duration should not exceed 7 months (number of working days should not exceed 18 working days per month).

Institutional arrangements

With day-to-day management by the CTA or designated mandated representative(s).
UNDP will be responsible for providing the contractor with all necessary materials related to the project in a timely thorough and transparent manner. UNDP will be also responsible to provide clarifications and facilitation of the work.
Day to Day transportation from home to office (& vice versa) shall be covered by the Consultant’s own means.

1. CV or P11 Form including 3 references must be submitted online in PDF along with your Education Graduation Certificate.
2. Use English language only.
3. indicate clear years of experience with each job (Month/Year)
4. If the candidate is currently employed by a government institution, he/she must be able to provide an unpaid leave of absence for the duration of the consultancy.
5. Only candidates who are short-listed will be contacted.
6. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.