Role

Altamont Group is seeking a skilled and motivated Project Assistant (PA) to support our project management team in organizing and executing various projects. The successful candidate will assist in planning, executing, and finalizing projects according to strict deadlines. The Project Assistant will be responsible for maintaining project documentation, coordinating meetings, and monitoring project progress.

The PA will work with the project lead to ensure project plans, deadlines, and deliverables proceed as required. The PA will also assist in developing strategies to mitigate project, client, and business development risks/issues. The PA will provide quality assurance by reviewing every deliverable to ensure accuracy, completeness, and high quality.

The PA MUST have a deep understanding of advisory and consulting frameworks (Strategy, Policy, MERL, QA, eLearning/Training/Capacity Development) so that the PA can support project implementation teams.

The PA will be required to understand the requirements of each project that Altamont Group implements as well as comprehend each project-related document.

This role is ideal for someone who is detail oriented, loves coordinating, has great writing and editing skills, and can quickly grasp key project information.

Responsibilities

Assist in developing project plans, timelines, and budgets
Maintain project documentation, including project schedules, status reports, meeting minutes, and other project-related information
Maintain/organize SharePoint folders and files
Coordinate project team meetings and follow up on action items
Assist in tracking project progress against project plans and budgets
Communicate project status, issues, and risks to project stakeholders
Collaborate with project team members to ensure timely completion of project tasks
Assist in conducting research and preparing reports as needed
Ensure project data and documentation are stored appropriately
Assist with other project-related tasks as required
Facilitate communication between the lead consultant and executive team throughout project life cycles
Assist project leader to manage project management documents such as the project workplan, budget, schedule, or scope statement
Assist the project leader and project team to ensure project deadlines are met
Execute a variety of project management administrative tasks
Review each project deliverable to ensure AG quality standards
Schedule and coordinate meetings with stakeholders/clients along with maintaining interview contact list and database
Document and follow up on important actions and decisions from meetings
Prepare necessary presentation materials for meetings
Develop PPTs and briefing notes for pitch/business development meetings
Provide research, business development, and other support to the CEO
Communicate with stakeholders/clients
Required Skills and Experiences

Bachelor's degree in business, project management, or a related field
Proven experience as a project assistant or in a similar role
Familiarity with project management tools and methodologies
Ability to coordinate
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to work effectively both independently and as part of a team
Proficient in MS Office, SharePoint, and project management software
Strong attention to detail
Ability to prioritize tasks and work under pressure
Ability to manage deadlines efficiently
Exceptional English writing/editing abilities
Strong analytical and critical thinking skills
Flexible attitude toward receiving feedback

Interested candidates are requested to share the following with our Recruitment Team:

Detailed Cover Letter highlighting RELEVANT experiences
CV highlighting relevant experiences
Application Process

Altamont Group’s Application Process consists of the following steps:

Candidate shares tailored cover letter and updated CV
Matched candidates invited for Interview 1 | Screening
Screened candidates invited to complete Round 1 Application Form
Harmonized candidates invite for Interview 2 | Alignment
Aligned candidates invited to complete Round 2 Application Form
Preferred candidates invited for Interview 3 | Shortlist
Shortlisted candidates invited for Interview 4 | Finalization
Finalized candidates invited to complete the Assessment
Selected candidate receives offer