Together for Inclusion (TOFI) is a International non-profit Organization, with largest programmes in East Africa region. TOFI implements a large range of projects together with donors and key national stakeholders to assist countries and communities to successfully emerge from conflict Using a human rights framework, TOFI will be among the INGOs with the largest presence in Kenya , with country-wide programmes implemented through field offices in Garissa, Dadaab refugee Camps. TOFI Kenya operations focus mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.

Overall purpose of the role Overall purpose

The Field Co-ordinator (FC) will provide leadership in the design, delivery and quality of TOFI programs/projects in the area and is responsible for compliance with TOFI policies and procedures. S/he shall be responsible for the planning and implementation of safety procedures/protocols within the area & ensure the safety of all staff and assets in Dadaab / Garissa in line with TOFI leadership concept and the core competencies. You actively manage administration HR/Finance, Supply Chain and Program implementation, ensure field teams are prepared to respond to emergencies. You assist in the program coordinators and managers' follow-up of technical departments' field work, promoting program integration while acting as a conduit and focal point for coordination.

Key duties and responsibilities of the Field Coordinator (FC) :

Responsibilities: (group around key responsibility areas with bullet points under each responsibility area)

Strategic Development

In consultation with the SMT, lead the strategic development of the Area/ Field Offices and ensure that TOFI remains relevant to the needs of the people of concern in the region.
Provide leadership, coordination, and integration of TOFI activities in the area, including, but not limited, to WASH, protection, emergency response, livelihood, Education and area-based programming.
Ensure TOFI projects in the area remain aligned to TOFI global strategy and Country strategic direction.
Implement an area-based approach to respond to the needs of the population in our areas of operation.
Represent TOFI at all relevant forums in the area & liaise with local authorities & different stakeholders.
Ensure that the reputation of TOFI in the area remains high and issues of concern are raised with Regional Director in time.
Positively contribute to the teambuilding efforts and ensure that effective coordination exists inter program teams and between program and support teams at area and country level.
In close collaboration and consultations with the Head of Programs and Head of Support Services, ensure program strategy and delivery is up to date and well resourced.
Program Management

Be a driving force in terms of developing TOFI s program in Dadaab / Garissa and provide inputs to fundraising efforts, in coordination with the Business Development Unit.
Supervise effective, efficient, and timely implementation of all projects according to agreed contracts, budgets, and donor requirements.
Provide clear and coherent guidance and synergies to TOFI ’s multi-sectoral emergency and longer-term projects in the area.
In consultation with Regional Director oversee project work plans from Tech Specialists in accordance with annual planning and funding.
In close consultation with the MEAL Co-ordinator , ensure that relevant beneficiary data is collected, compiled, analysed, and distributed and that relevant assessments are conducted in the project area and learning institutionalized.
Monitor budgets in coordination with area program leads to ensure there is no overspending or underspending and flag any issues at the monthly CO/RO project review meetings.
Provide regular area information and flash reports on programme activities, policy matters and external relations, based on agreed formats and schedules.
Ensure complaint handling mechanisms are in place in all projects and promote accountability concepts.
Oversee preparation of program portfolios by area teams for presentation at quarterly meetings and identify opportunities for new projects in coordination with country program teach leads.
Manage all area program managers and coordinators and ensure all program leads have clear work plans in place and are following them.
Quality control and monitoring of key result contract performance indicators in their areas.
Coordinate with Head of Operations, Head of Programme and Program Managers on technical gaps and obtain support from technical sector managers/coordinators/ specialist’s staff.
Develop and monitor detailed operational plans for all emergency response related project activities in accordance with the overall EPRP and other relevant emergency action and response plans in coordination with the SMT and relevant Technical Programme Managers.
Identification and prioritization of geographical areas for assessment and innovative response, especially those with high needs and access constraints in HCT Priority 1 areas, in close collaboration with Project/Programme/Sector Managers/Technical Programme Managers.
Support Management

Manage TOFI staff and resources in the area and coordinate with support sector managers as be required.
Ensure that the activities of support teams are conducted in compliance to TOFI policies, procedures, and operations handbook.
Ensure all key staff functions (program and Support) are adequately staffed, including master budgets for both program and support staff are available for effective management of area/field offices.
Ensure that monthly technical and support function reports are sent timely to the CO senior management team.
Lead on all financial management, area master budget management and maintain efficient financial control, and tracking, including donor reporting. Monitor and analyse financial risks in line with the financial procedure’s handbook.
Oversight and management of the Bank Accounts including deposits, withdrawals, preparation of bank reconciliations and revision/negotiation in regard to bank charges on a yearly basis.
Proactively engage in proposal budget development, implementation and revision as may be required and requested from the program team and CO finance.
Directly responsible for control on procurement and management of supplies, vehicles, assets & stock and ensure necessary systems in procurement and logistics are in place and continuously followed.
Coordinate with CO/ RO IT department and manage IT and communications systems in the area ensuring asset lists are up to date.
Ensure that HR activities (recruitments, on boarding, performance) are effectively managed.
Ensure that national staff are continuously developing their ability to fulfil job descriptions and acquiring new skills as much as possible through internal and external trainings.
Responsible for ensuring TOFI Safety protocols are implemented in conducting all activities in the area and adequate measures are in place to mitigate any potential risk to office, staff & Council)
Continuously review security situation in the area and coordinate with country safety team on all matters related to safety & security.
Ensure TOFI Area operations comply with all local labour laws and legislations.
Job Requirements

Education: (include certificates, licenses etc.)
Educated to degree level, ideally in a relevant field such as international development, international relations, or social sciences.
(Negotiation) -Knowledge of protocol, conflict sensitivity within the unique context of Dadaab, Garissa and proven negotiation skills would be required. Professional demeanour, diplomatic skills, and continuous constructive dialogue to convey TOFI priorities and messages effectively is required.
(Stakeholder Management)- Proven experience in facilitating government relations at different levels: mayors, municipalities, Governors, representatives of line ministries such as, representatives of security agencies and other stakeholders is required. Experience in communicating with various community groups, community leaders, and other social and religious entities at the field level is required.
(Political & Situational Awareness)-Political awareness, firm grasp of evolving situation and political events in Garissa, Dadaab and Knowledge of conventions and international instruments relating to refugees and core protection principles, protection space, and protection context. Ability and experience of working and advocating on behalf of PoCs with local authorities and communities would be required.
(Organizational Awareness)-Strong knowledge of TOFI project cycle, funding and programmes to facilitate negotiation with INGOs is highly desirable.
Experience of international development and an understanding of how the international aid sector operates
At least three years’ experience working in an international development context
Knowledge and experience applied to the Core Humanitarian Standard of Quality and Accountability
Languages:

English
Key stakeholders:

Internal
Programme Management Unit, M&E Country Coordinator, implementing field teams, senior management team and support service team.

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. TOFI only accepts applications sent via our online-application form on Please remember to upload both a letter of application and your CV. Please submit your application and CV in English