The Logistics & Procurement Assistant is responsible for supporting the efficient implementation of logistics management (procurement, fleet, assets, stocks, facilities), and administrative functions to ensure timely and effective programme operations. The role contributes to maintaining compliance with Johanniter International Assistance (JIA) and donor regulations while supporting the Country Office and implementing partners in the planning, implementation, monitoring, and documentation of logistics and procurement activities. The Logistics & Procurement Assistant provides day-to-day technical support to implementing partners under the guidance of the JIA focal point.

Strategy and Vision

actively supports the values of Johanniter and performs duties in accordance with these values
supports the implementation of the country strategy within their area of responsibility
Leadership

actively lives the Johanniter leadership principles by fostering trust, embracing diversity, communicating openly, supporting wellbeing, and taking responsibility to contribute to a positive, inclusive, and adaptable work environment
this is reflected in the day-to-day activities in line with the Code of Conduct and related policies to achieve our goals
Logistics and Procurement Management

supports the implementation of logistics management activities, including but not limited to, procurement, fleet management, assets management, stock management, and facilities management in accordance with Johanniter policies and procedures, and donor regulations
ensures the accurate completion and timely submission of all reports as required
assists in the preparation, processing, and follow-up of procurement requests, requests for quotations (RFQs), purchase orders, contracts, and supplier communications
coordinates with suppliers to ensure timely delivery of goods and services, and resolves delivery issues when required
verifies procurement and logistics documentation for completeness, accuracy, and compliance before filing.
coordinates the receipt, inspection, dispatch, and transportation of programme supplies and relief items
liaises with transport providers to ensure timely and cost-effective transportation of staff, assets, and programme supplies
supports with customs clearance and other import/export procedures when applicable
arranges staff travel, including flight and accommodation bookings, visa applications, and ground transportation in accordance with organizational procedure
maintains an updated supplier database and supports market assessments and supplier performance evaluations
assists in preparing procurement plans and monitors procurement progress against approved plans
supports emergency procurement activities when required
drives vehicles owned, leased or rented by the organization for reasons directly related to the responsibilities of the role
Fleet, Asset and Inventory Management

maintains an accurate asset register and ensures all organizational assets are properly tagged, recorded, and assigned
monitors asset allocation, transfers, maintenance, disposal, and annual physical verification
maintains inventory records and ensures accurate stock movements through appropriate documentation
conducts routine physical asset and stock counts and reconciles discrepancies
ensures proper storage conditions, stock management documentation, and warehouse organization
monitors minimum stock levels and reports replenishment needs
coordinates preventive maintenance and servicing of vehicles and generators
monitors vehicle usage, fuel consumption, maintenance schedules, insurance, registrations, and licensing
ensures fleet operations comply with Johanniter safety and operational standards
Facilities and Office Support

supports the maintenance of office facilities, equipment, utilities, and service contracts
coordinates repairs and maintenance with external service providers
monitors office supplies and ensures timely replenishment
supports office setup and logistics arrangements for meetings, workshops, and training events
Documentation and Reporting
maintains accurate electronic and hard-copy filing systems for procurement, logistics, fleet, assets, inventory, and facilities
ensures all logistics documentation is complete, properly authorized, and readily available for audits and donor verification
prepares Logistics Monthly Closing and other reports as necessary, and ensures timely submission
assists in preparing logistics information required for internal and donor reporting
maintains comprehensive and well-organized records for Country Office operations and implementing partner documentation where applicable
Safeguarding

actively upholds the organisation's safeguarding policies and Code of Conduct by fostering a safe and respectful environment, completing mandatory safeguarding training, maintaining professional boundaries, and taking responsibility to prevent harm through the timely and confidential reporting of any concerns or incidents
Security and Safety
supports the Field Coordinator in maintaining accurate and up-to-date awareness of the country context
supports the Field Coordinator with movement planning and tracking
Person Specification

Professional Qualification and Experience:

Essential:

bachelor's degree or Diploma in Logistics, Supply Chain Management, Business Administration, or another relevant field
minimum of 1 year of professional experience in logistics, procurement, supply chain, or operations within an NGO or humanitarian organization
experience in fleet management, inventory management, and asset management
Desirable:

familiarity with NGO logistics procedures, or willingness to learn them on the job
experience supporting programme implementation in a fast-paced operational environment
experience working with or supporting implementing partners is considered an asset
valid driving license
Skills

good knowledge of procurement and logistics procedures
good understanding of donor compliance requirements
strong organizational and documentation skills
ability to prioritize multiple tasks and meet deadlines
good analytical and problem-solving skills
excellent communication and interpersonal skills
ability to work independently and collaboratively within multicultural teams
good report writing skills
proficiency in Microsoft Office applications (Excel, Word, Outlook)
safe and efficient driving skills
high level of integrity, accountability, and attention to detail

If you are interested in this opportunity and your qualifications align with the scope of work, we invite you to submit your CV and cover letter to the email address below.