Accounts Payable Manager

at International Rescue Committee
Published August 14, 2022
Location New York, United States of America
Category Management  
Job Type Full Time  

Description

Background/IRC Summary:

 

The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. IRC teams provide health care, infrastructure, learning and economic support to people in 40 countries, with special programs designed for women and children. Every year, the IRC resettles thousands of refugees in 22 U.S. cities. Learn more at Rescue.org and follow the IRC on Twitter and Facebook.

 

Job Overview/Summary:

 

The Accounts Payable Manager is responsible for providing accurate and timely payment of all IRC domestic vendor payments. In addition, this position is responsible for ensuring that IRC policies relating to disbursements and travel reimbursements are adhered to and that expenditures are charged to the proper department and budget lines. The Accounts Payable Manager reports to the Accounts Payable Officer and works closely with internal colleagues at IRC HQ and a wide variety of external vendors.

 

Major Responsibilities:

 

Process data entry of accounts payable and process payment requests in a timely and accurate manner.

Process ACH payments per the payment process set up in a timely and accurate manner.

Process check issuance and check distribution in a timely and accurate manner.

Follow-up on long outstanding checks for clearing with the payee and issue a replacement for stale checks as necessary.

Follow-up on ACH returns and re-process with the correct account information.

Perform ongoing reconciliation of accounts payable outstanding balances in the general ledger.

Perform adjusting journal entries, void checks, and record stop payment as necessary.

Ensure all payment requests are in compliance with disbursement policies and procedures. This includes ensuring disbursements are properly authorized and are supported by proper documentation. In the case of consultant payments, this includes ensuring the payment is processed as per the established consultant payment documentation requirement and a signed contract is provided.

Communicate effectively and in a timely manner with vendors and IRC staff on the status of payment including sending payment confirmation to payees as soon as it is processed.

Advise or respond to staff inquiries regarding disbursement policies and procedures, including authority limits, advances, tax waivers and supporting documentation.

Track and follow-up on any payments that have been on hold or returned for correction. Provide the necessary information for bank reconciliations in case of variances.

Process petty cash replenishment request on time as per the replenishment request submitted.

Other tasks as assigned by the supervisor.

Job Requirements:

 

Educational Requirements:

 

Associate Degree, Bachelor’s Degree in Accounting or Finance

Work Experience Requirements:

 

Min. 1-2 years Accounts Payable experience or related experience in bookkeeping, accounting

Demonstrated knowledge of computerized AP and/or accounting systems and experience with financial related software (excel, accounting packages)

Previous work experience with a major general ledger software package – experience with SUN preferred

Demonstrated Skills and Competencies:

 

Excellent communication skills, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage collegial relationships

Strong organizational skills, including the ability to work independently and meet deadlines while delivering quality work

Flexible work attitude, including the ability to meet unexpected demands and work well under pressure in a fast-paced team environment

Proven aptitude for numbers and demonstrated ease with processing detailed information accurately

Strong computer skills, facility with MS Word, Excel, various accounting software, and email/internet software

Language Requirements:

 

Proficiency in the English language (spoken and written) is required

Working Environment:

 

Standard work office environment, with remote work option available

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

 

Benefits:

 

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

 

Interested candidates can send their CVs

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