We are looking for a candidate to join our team as Admin Assistant for the Ukraine programs.

In this role, the Admin Assistant will be responsible for supporting administrative and operational & logistic support of the Ukraine office. The role is directly reporting to Ukraine Officer Manager and helping Head Quarters when needed by providing support to the admin and operations team, guaranteeing quality, efficiency, and effectiveness. By helping in achieving the key results he/she will support the efficiency and effectiveness in the implementation of the projects, all done in accordance with GRC policies and procedures and donor requirements.

DUTIES AND RESPONSIBILITIES

Assist in day-to-day operations in the administration of the GRC Kyiv office.
Coordinate all logistical arrangements in Ukraine for international team deployments and events, including booking rooms, accommodation, and train tickets as well as arranging meeting rooms, etc. according to GRC policy.
Assist, when needed, with procurement, external contractors, or vendors on contractual and logistical issues.
Assisting HR Manager in managing Ukrainian recruitment platforms for vacancy publication.
Assist residency permit process for international consultants.
Maintain international and national staff`s assigned GRC tools (such as phone, GRC office card, etc) and work closely with HR during the exit of the consultant.
Assist in managing the flow of information for insurance and overall GRC admin needs from Ukraine.
Maintain up-to-date files and records of admin documentation.

ATTRIBUTES AND EXPERIENCE

Working level of English and Ukrainian
Prior work experience in a similar role
Multitasking skills
Excellent writing skills and communication skills
Proactive and flexible, solution-oriented, with excellent interpersonal skills for working in a multicultural team environment

Please submit your CV and cover letter indicating the position you are applying for in the email subject.