About SYCAC
SYCAC is a non-profit, non-governmental civil society organization established in Turkey in 2012. It aims to increase civic spaces to play an active role in peace processes and early recovery of communities by empowering, protecting, and building community capacities, as well as enhancing the leadership role of women and marginalized groups, to achieve communities that embrace the principle of democracy and human rights.

About This Internship:

We are seeking a motivated beginner-level intern to support HR and administrative functions. This is a hands-on development opportunity designed for someone with strong foundational skills who is eager to build a career in humanitarian administration. This internship offers practical experience in humanitarian operations while developing professional competencies in a dynamic, multicultural environment.

1. Key Responsibilities

HR Support (30%)

Recruitment Support

Post job announcements on designated platforms
Collect and organize submitted applications
Screen CVs against provided checklist and flag applications for supervisor review
Coordinate interview schedules with candidates and panel members
Prepare interview rooms and required materials
Maintain applicant tracking records
Personnel File Management

Organize and maintain digital and physical personnel files
Ensure completeness of employee documentation
Track contract expiry dates and prepare renewal reminders
Update employee database with current information
Scan and archive HR documents systematically
Onboarding Support

Prepare new employee welcome packages and documentation
Coordinate office setup for new staff (desk, equipment, access)
Arrange orientation schedule with relevant departments
Track completion of onboarding requirements
HR Data Entry & Record Keeping

Update HR databases and tracking sheets
Maintain accurate attendance and leave records
Generate routine HR reports as requested
Organize and archive HR documentation
Administrative Support (30%)

General Office Administration

Organize and maintain general office files (correspondence, forms, documents)
File and archive administrative documents in designated folders (digital and physical)
Ensure easy retrieval of commonly used office documents
Track organizational licenses and registration renewal dates (including DERBIS system)
Process routine administrative correspondence
Maintain office supply inventory and submit procurement requests
Support preparation of routine administrative reports
Executive Administrative Support

Support Executive Director with administrative needs including:

Calendar management and meeting scheduling
Preparing meeting materials and agendas
Taking meeting minutes and distributing to participants
Organizing executive correspondence and files
Coordinating travel arrangements and logistics when needed
Following up on action items from meetings
Administrative Coordination

Schedule and coordinate internal meetings as requested
Prepare meeting rooms and required materials
Distribute meeting materials i advance
Maintain distribution lists for organizational communications
Archive administrative documentation systematically
Learning & Professional Development (40%)

Participate in on-the-job training on HR and administrative procedures
Learn organizational policies, systems, and standard operating procedures
Develop proficiency in organizational tools and platforms
Attend relevant staff capacity building sessions
Research best practices in assigned areas of work
Seek feedback and implement improvements
Document lessons learned and share with supervisor
Support administrative improvement projects
Contribute ideas for process enhancement
2. Required Qualifications

Essential Requirements:

Education:

Bachelor's degree (completed or in final year) in Business Administration, Management, or related field
Language Skills:

Excellent command of English (written and spoken) - essential for this role
Native or fluent Arabic (written and spoken)
Ability to draft professional correspondence in both languages
Computer & Technical Skills:

High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Comfortable with technology and ability to learn new software quickly
Experience with Google Workspace (Gmail, Drive, Docs, Sheets) is a strong advantage
Fast and accurate typing skills
Personal Attributes:

Quick learner with ability to grasp new concepts rapidly
Self-motivated with strong research and independent learning skills
Highly organized with excellent attention to detail
Proactive and takes initiative without constant supervision
Professional demeanor and strong interpersonal skills
Discreet and trustworthy in handling confidential information
Adaptable and comfortable with changing priorities
Work Approach:

Strong work ethic and commitment to deadlines
Ability to work independently and as part of a team
Positive attitude and willingness to learn
Good time management and multitasking abilities
Desirable (Not Required):

Previous internship or volunteer experience in any field
Familiarity with humanitarian sector
Basic understanding of HR or administrative functions
NOT Required:

No previous work experience necessary
No prior knowledge of HR systems required
No humanitarian sector experience expected
3. Compensation & Benefits

Compensation:

A competitive monthly stipend package will be provided to cover all expenses.

What We Offer:

Real-world experience in humanitarian operations
Hands-on learning in HR and administrative functions
Professional development and skill-building opportunities
Networking within the humanitarian sector
Mentorship from experienced professionals
Certificate of completion upon successful performance
Professional reference letter
Duration & Commitment:

Initial period: 3 months
Possible extension: Up to 6 months based on performance and organizational needs
Full-time commitment: 40 hours per week

Please send your resume/CV