Job Purpose

To manage and execute administrative support activities associated with the office, and to guarantee the excellence of administrative services provided to IhsanRD staff.

Key Responsibilities

Responsible for the review and renewal of office contracts and follow-up payments.
Responsible for the maintenance of IhsanRD’s facilities and office equipment, with a permanent follow-up of all maintenance requests submitted by staff.
Introduce IhsanRD administrative services to all newly recruited.
Check the validity of the first aid kit, fire extinguishers, and/or other safety equipment in coordination with IhsanRD safety and health procedures.
Follow up with office boys/ janitors to maintain the daily cleaning schedule of all internal areas of the IhsanRD office.
Prepare the general purchase orders of the organization.
Supervision of travel arrangements (Car, Hotel booking, and Flight bookings), ensuring that all travel documentation has been prepared, including the per diem as required for staff and IhsanRD visitors.
Prepares daily schedules for IhsanRD drivers and follows up with them to ensure the plan is executed as planned.
Prepare monthly reports on drivers’ expenses and movements.
Follow up on maintenance requests and regular check-ups with drivers
Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.

Qualification (Education/Work Experience)

A bachelor’s degree in related fields.
Two years of professional experience in administration or related fields.
Good level in the English language.
Core & Managerial Competencies

Core Competencies:

Communication
Teamwork
Planning and organizing
Accountability
Creativity
Stakeholder orientation
Commitment to continuous learning
Technological Awareness.
Managerial Competencies:

Leadership
Building trust
Vision
Managing performance
Empowering others
Judgment/decision-making.
Technical Competencies:

Computer skills (Microsoft Office, Excel, Outlook email, and internet).
Experience in working with NGOs.
Logistics and procurement software.

Please send your resume/CV