Administration/Finance Officer

at Adventist Development and Relief Agency International
Published September 15, 2022
Location Kismayu, Somalia
Category Administration  
Job Type Full Time  

Description

 

The Adventist Development and Relief Agency (ADRA) is a global humanitarian organization with a mission to work with people in poverty and distress to create just and positive change. ADRA Somalia belongs to the world wide network, comprised of more than 130 supporting and implementing country offices. ADRA Somalia is seeking to recruit Admin/Finance Officer to be based in Kismayu.

 

Responsibilities:

 

Execute approved field travels as approved by the Program staff.

Process and make requests for funds.

Ensure proper documentations monthly payments of bills, contracts, rent and field salaries.

Ensure that vouchers are sent on time.

Assist in following up with reconciliations of cash with local money transfer agents.

Assist in preparing reports for submission.

Timely submission of reports.

Preparation of staff salaries.

Responsible for collection of timesheets.

Assist in ensuring that all the project finance documents (cash receipts, expense reports) are made ready and forwarded to the respective departments.

Ensure that payment vouchers bear the necessary requisitions/approvals and supporting documents.

Assist in monitoring asset movement in the field and ensure all documents pertaining to procurement are in place.

Assist in ensuring all financial and Administration documents.

Filing and retrieving all the documents in finance and Administration

Filing all correspondence and reconciliations pertaining to finance and Administration

Ensuring all transaction with the local bank are filed**.**

Prepare payment vouchers and ensure the adequacy of supporting documentations

Update cashbooks / spreadsheets and keep all the books in perfect order

Track work advances & prepare journal vouchers

Ensure compliance with ADRA policies and donor guidelines

Prepare projects bank reconciliations and cash counts

Scan projects payment vouchers & upload to shared-point/OneDrive.

Execute approved field travels as approved by the Project Manager.

Process and make requests for funds.

Ensure that vouchers are sent on time.

Timely submission of reports.

Prepare, review staff payroll and ensure tax deductions are correct & remitted to the required authorities on time

Responsible for collection of timesheets.

Assist in ensuring that all the project finance documents are made ready and forwarded to the respective office.

Ensure that all payment vouchers bear the necessary requisitions/approvals and supporting documents.

Ensure security of financial information and take regular backups.

Assist in monitoring of asset movement in the field and ensure all documents pertaining to procurement are in place.

File Project/other organizational documents and maintain good filing system

Filing all correspondence pertaining to administration.

Ensuring all transaction with the local bank are filed**.**

Create and maintain good relationship with other departments without compromising professional ethics and integrity.

Qualifications/Experience

 

A Degree in business administration with a specialization in accounting.

At least 5 years’ experience with an NGO or UN agency in a related position.

Computer literate with knowledge of Word processing and Excel spreadsheet

Good written and spoken English and Somali

Honest and dependable character

Good sense of cleanliness

 

How to apply

 

If you meet the above requirements, please send your application letter and Curriculum Vitae by email. Only short-listed candidates will be contacted.

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