Administrative Assistant

at MedGlobal
Published March 8, 2022
Location New York, United States of America
Category Administration  
Job Type Part Time  




MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.




MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct. The Code is organized into categories, as follows:


Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, colour, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

Provide a positive and valued experience for those receiving service within and outside MedGlobal



As a small but rapidly growing global health organization, we are looking for a part-time Administrative Coordinator who will play a key role through providing administrative support to the leadership team.




Executive Director, President, Board of Directors, Committees, and Advisory Board Admin Support


Work closely with ED, Board of Directors, Committees, and Advisory Boards on administrative tasks


Maintain President and Executive Director's calendar by planning and scheduling meetings, conferences, teleconferences, and travel


Coordinate and manage meetings


Work with ED, President, and committee chairs to set agenda for all meetings


Manage, organize, and maintain all meeting minutes, agendas, and documents


Prepare monthly reports and presentations


Administration and Operations


Structure and organize the activities and workload of the leader(s) to facilitate efficient operations


Assist in coordinating national and international travel for team members and volunteers


Generate memos, emails, presentations and reports when requested


Coordinate meetings and calls, and take and share timely minutes and follow up on action items


Manage organization’s GSuite (Calendars, emails, security, Google Drive), Phone, Security systems, Docusign, Slack, Zoom, Trello, etc and provide training on these systems when needed


Ensure that MedGlobal Google Drive system is secure and properly followed by the employees


Work as a focal point for the field offices and HQ team for any administrative tasks


Help Field offices filling out and reviewing registration applications before the final submission.


Prepare purchase requests for staff as needed




1-3 years of experience supporting executives and/or Boards of Directors


Strong skills working with a variety of systems and technologies, including but not limited to G Suite, Slack, Zoom, DocuSign, Trello, and 1Password


Exceptionally skilled at juggling multiple tasks and projects simultaneously, allocating and optimizing resources, and managing timelines and tasks from start to finish, and keep everyone appropriately informed


Detail oriented and ability to keep everyone appropriately informed about projects and tasks, demonstrating a sense of urgency, and excellent follow-up


Ability to effectively and appropriately manage and interact with high-level professionals, boards, committees, volunteers, and executive staff.


Collaborative work style and ability to work across departments


Excellent verbal and written communication skills and ability to effectively communicate and coordinate at every level


Ability to work independently, quickly, problem solve, anticipate challenges, and handle data with confidentiality


Able and willing to work evenings or weekends as needed


How to apply

To apply for this position, please send a cover letter and resume  by email with the subject line: “Administrative Assistant”.

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