Administrative Assistant

at Catholic Relief Services
Published November 9, 2022
Location PO Box 1851, Yaoundé, Cameroon
Category Administration  
Job Type Full Time  

Description

Catholic Relief Services a Development Organization is seeking qualified, experienced, and highly motivated Administrative Assistant who will provide services in in the day-to-day delivery of responsive, effective, and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.

The position is based in Yaoundé/Cameroon

Primary Responsibilities:

Serve as the receptionist, welcoming all visitors to the CRS office in Yaoundé and contacting the staff they are visiting
Be in charge of the ‘’Requisition Preparer’’ persona with a close collaboration with the SCM Team within the General Administration Unit and for the CP
Submit procurement requests for goods and services; check the accuracy of submitted requestor forms and create requisitions in Insight in a timely manner
Ensure proper documentation and file management for requests and other documents. Work with Finance and all projects to ensure sub-recipients are accurately tracked in Project Insight system.
Facilitate communication with all units of the organization and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
Provide specialized administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).

Personal Skills

Strong attention to detail with good organizational, time management and prioritization skills.
Ethical conduct in accordance with recognized organizational codes of ethics
Strong customer service orientation with excellent communication and interpersonal skills
Proactive, resourceful, solutions oriented and results oriented.

Education

High School diploma required. Professional diploma/Certificate or courses in Administration preferred

Experience

Two years’ experience working in an office environment in a clerical or administrative role.

Experience with a local or international NGO a plus

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