Administrative & Financial Officer

at Movimiento por la Paz, el Desarme y la Libertad
Published November 17, 2022
Location Bethlehem, Palestinian Territory
Category Administration  
Job Type Full Time  
Base Salary €1.611
Salary Units Month

Description

 

Under the direct supervision and in coordination with the MPDL Head of Mission, the Administrative and Financial Officer tasks, conditions and minimum requirements include:

Technical job responsibilities:
Prepare monthly, quarterly, year-end and project-end financial reports.
In collaboration with the HoM prepare the annual budget based on the needs of MPDL’s Mission in Palestine.
Provide inputs for financial reports to the donors.
Carry out regular field visits and meetings as necessary to implement the above-mentioned duties.
Facilitate capacity building for the local partners by training their staff in the procedures required by MPDL and its donors for the adequate financial justification of projects.
Obtain project-related technical documents (such as sources of verification) from partners in a timely manner to ensure all deadlines are met properly.
Revise, organize, photocopy, scan and stamp project documentation as required and maintain an organized filing system (physical and electronic) for the projects according to MPDL’s internal rules and procedures.
Contribute to the development and maintenance of the general archiving systems in an efficient and highly organized manner.
Participate in the updating of the office inventory as necessary.
Support the MPDL Head of Mission in the organization of meetings, capacity-building sessions or similar events.

Specific duties and responsibilities (not exhaustive):

Collect regular information from ongoing projects:

Regularly collect relevant documents related to the partners’ expenses (invoices, per diems, bank statements, exchange rates, contracts, etc), ensuring that the financial justification meets the requirements of each respective donor.
Ensure the tracking of expenses by linking them to their exact project, budget line and activity, flagging any over-spending and/or under-spending.
Revise and provide feedback to the monthly economic reports from the partners according to MPDL procedures, making sure they meet MPDL requirements.
Check and request bank statements monthly, and once every transfer has been received, and send them back to Madrid with each IEM (Informe Económico Mensual).
Collect regular information from MPDL:

Support the preparation of internal budgets, as well as planning the calendar of transfers.
Support tenders and negotiations with local service providers and follow up on purchases.
Regularly collect relevant documents related to MPDL’s expenses (invoices, per diems, exchange rates, contracts, etc), ensuring that the financial justification meets the requirements by each respective donor.

 

Education

University Degree in Accounting, Finance, Public or Business Administration, or a related field

Experience

Minimum of 5 years of relevant experience, preferably working in non-profit organizations.

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