Assistant Secretary

at Organization of Educational Cooperation
Published November 13, 2022
Location Addis Ababa, Ethiopia
Category Administration  
Job Type Full Time  

Description

Role Summary

Under the authority and direct supervision of the Secretary-General, the Assistant Secretary-General (ASG) for GALM is responsible for the overall management, supervision, and administration of the Bureau as well as oversee the documentation and logistical support to the Organisation’s international meetings, conferences, and seminars. This position provides the unique opportunity of joining the senior management team of a new international organisation, contributing to its lasting construction and influencing its future trajectory.

Duties

Support the Secretary-General in the preparation and circulation of General Assembly and Council of Member States documents;
Oversee and manage the Bureau’s staff and effective coordination amongst its units;
Ensure the General Assembly documents and those of other organs are prepared and circulated in a timely fashion, in close coordination with other Departments;
Develop policies, processes, and surveys to ensure the protocol, logistics, and translation/interpretation needs of the Organisation’s conferences are met;
Oversee the administration of staff compensation, benefits, and leave as well as disputes, investigations, performance and talent management, and trainings;
Oversee organisation of the OEC’s conferences, including the selection of venues, the suppliers, and transportation;
Ensure the protocol requirements of the OEC conferences are appropriately met;
Oversee the proper preparation and circulation of minutes of the General Assembly and other conferences;
Develop guidelines governing documentation preparation, logistic support, translation, and event organisation;
Ensure the President of the General Assembly is provided adequate support in the discharge of their duties;
Perform other duties as requested by the Secretary-General.
Competencies

Demonstrated professional competence and expertise in event organisation in international and/or multilateral settings;
Excellent interpersonal, diplomatic and cross-cultural communication skills with a proven track record;
Strong oral and written communication skills;
Strong methodical and strategic thinking skills and ability to develop long-term strategies;

Education

Master’s degree (or higher)

Experience

At least 10 years of work experience in event planning;

At least 3 years of work experience in an international and/or regional organisation and/or within an intergovernmental or multilateral context

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