Ensuring sound accounting and financial management according to the procedures defined within Action Against Hunger financial management framework, and guarantee that administrative and financial procedures are put into operation efficiently

Key activities in your role will include
Objective 1: To lead the financial management of the base

At the request of the Senior Admin and Finance Coordinator, work on the annual budget and proposals, provide the Finance Department with information relevant to the structural costs of the base
Analyse the consistency of cash forecast with the Budget Follow Up and keep the Finance Department and Program Managers informed
In accordance with the structure of the financing plan, take part in the process of allocating costs to certain donor contracts
Participate in the preparation of reports to funding bodies and in audits
Anticipate and monitor financial risks (budget overspends, increased costs, lost invoices, lost deposits etc) and keep the Senior Admin and Finance Coordinator and Head of Base informed
Objective 2: To ensure an appropriate bank management in the base

To be in charge for all the bank accounts in Cotabato base
To supervise update bank book on daily basis according to each transaction
Since Action Against Hunger is using an internet banking system, therefore it is necessary to make sure that for each transaction, enough support documents are in place
To implement and respect Action Against Hunger's authorization expenses procedure, requiring the authorization from the Country Director or Head of Base in all payment transactions and supporting documentation
To make the necessary exchange and other bank operations, such as bank reconciliations
To prepare the monthly treasury sheet for each currency
To be responsible for collating forecast of base expenditures
To seek approval for purchase or assets more expensive than the amount authorized for the base
To ensure that the funds are available in the base to accommodate project needs and settle obligations
Coordinate request, if necessary, with other bases for unresolved fund issues
To be in charge in keeping trace of any communicated documents with the bank and keep a copy in a separate folder
To validate any check payments and check vouchers prior to issuing a check
Objective 3: To ensure an appropriate cash management in the base

To manage the cash books and cash boxes (PHP, USD and Euro), on a daily basis, on computer, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances

To release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mentioning the budget line and validated by the Country Director or Head of Base and the Logistics department
To implement and respect Action Against Hunger's authorization expenses procedure, requiring the authorization from the Country Director or Head of Base in all payment transactions and supporting documentation
Objective 4: Accountancy and Budget Management

To follow up the monthly expenditures of the base in coordination with the Logistics Department, according to the monthly budget given at the beginning of the month (validated forecast of expenditures).
To check invoices/receipts: matching with the corresponding internal order form for the amount and description of items in Cotabato base
To give the appropriate codification on all the invoices (budget lines, accounting codes)
To make sure that for kind contribution Action Against Hunger has justified support documents
To do field visits in case of need
To check partners' report and vouchers, making sure that reports coincide with Aggresso and are in line with signed contract
Do you meet the profile required criteria?
University Degree in Economics, Management, Business Management or Administration or related area
Knowledge of Admin procedures is compulsory
Expertise in accounting and finance
A previous experience of at least 2 years in a similar position
Good knowledge of Office package (Excel) and accounting software (AGRESSO)

Please send your resume/CV