Acted PSEAH Policy:

The Cashier/Finance assistant has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). And has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. The Cashier/Finance assistant carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.
Location: Damascus – Syria
Start Date: ASAP
Duration Of the Contract: 6 Months.

Duties & Responsibilities

Cash Management
Ensure expats’ benefits & reimbursement are paid on a timely manner, and the supporting documents are in line with ACTED regulation in liaison with the HR
Proceed with the supplier’s payments in cash whether through MTA or direct cash payment and ensure the completeness of documentation
Proceed with the running costs advances and advances’ returns monitoring monthly.
Monitor the cash balance as per the needs in respect to the allowed limit and assist in the monthly cash request to HQ
Count and validate the cash across the cash book on a daily, weekly, and monthly basis before submitting it for approval to the CFM for monthly closure; and report variances if any
Proceed with any payments in CHQ, insure the completeness of documentation.
Ensure sufficient cash in the safe and liquidity in the bank to facilitate payments.
Accountancy Management and control
Register payments voucher once the payment is processed in the cashbook daily
Make sure that allocations are correct and matching the allocation table/Time Sheet
Make sure that all information in term of accountancy is in line with ACTED standards (accounting codes – harmonised description – third party codes, allocation, etc.)
Control that logistics and human resources procedures are respected
Prepare and record vouchers for any exchange currency in the concerned accountancy book.
Prepare and record vouchers for any cash transfers between accounting books and make sure they are matching through the necessary references
Archiving Management
Make sure the vouchers’ numbers and dates are matching the accounting records and they are stamped PAID
Make sure all payment vouchers and supporting documents are compliant to ACTED procedures, scanned, and archived as per ACTED policy
Validate and Provide samples to the compliance when required for the auditors
Other Tasks:
Collect Time Sheets
Any other tasks assigned by the line manager
Support the team when requested
QUALIFICATIONS:

Essential:

Bachelor’s degree in accounting or a related field;
Fluent English and Arabic (written and spoken);
Excellent writing and communication skills;
At least 1 Year related work experience.
Ability to work under pressure in a high-pace environment;
Good organisational and prioritisation skills;
Proficiency in Microsoft Office, Microsoft Excel and Publisher;
Strong interpersonal skills
Strong analytical skills
Desirable:

INGO/NGO experience in an emergency and/or development setting

Please send your resume/CV