CCCM/FSL Officer

at ACTED
Published August 24, 2022
Location Xudur, Somalia
Category Management  
Job Type Full Time  

Description

Background on ACTED

 

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

 

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the CCCM/ FSL Officer position in Xudur - Bakool Region Southwest of Somalia

 

Position Profile:

 

Under the supervision of the Project Manager, you will be responsible for ensuring that projects’ activities are fully implemented in accordance with proposals, according to ACTED rules and regulations and donor requirements in SWS, Somalia. You will be the focal point on the ground for ACTED to help in coordination and collaboration with local authorities when required.

 

Duties and Responsibilities:

 

Programming

 

Project Planning

Prepare the work plan and time schedules for implementing the [CCCM/Food Security and Livelihoods] activities;

 

Support the identification and planning of technical skills and requirements to implement the project as per relevant standards.

 

Project Implementation Follow-up

Coordinate and implement day to day [CCCM/Food Security and Livelihoods] activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project(s) implementation;

 

Ensure [CCCM/Food Security and Livelihoods] activities are on time, target and budget, using effective M&E systems to reach desired impacts;

 

Assist the Project Manager to trouble-shoot any unforeseen challenges during the project implementation

 

Provide regular and timely updates on progress and challenges to the Project Manager and other team members;

 

Partner Coordination and Service Delivery Monitoring

Liaising and coordination with all humanitarian partners and stakeholders working in the sites

 

Liaising and coordination with local authorities responsible for site administration and delivering of services in the site

 

Liaising with Sub National clusters (particularly CCCM, Shelter, Protection)

 

Monitoring of service provision by partners at site level. Support to partners to achieve agreed minimum standards and service delivery quality.

 

Timely reporting any gaps and/or duplication in service delivery and advocating through the appropriate mechanism for achieving agreed minimum standards and service delivery quality

 

Supporting HLP activities and engaging in negotiations with gatekeepers, land owners and local authorities to ensure proper formal land tenure agreement are in place and risk of eviction is minimized.

 

Community Liaising, Mobilization and Accountability

Establishing community governance and representation committees and strengthening the coordination and relationship-building with community leadership groups and community members on a formal and informal basis

 

Organizing regular meetings with committee and community representatives’ participation in coordination meetings

 

Overseeing mobilization activities conducted by assistant/outreach workers or community members/representatives and supporting community mobilisation of partner agencies, as needed

 

Overseeing of and support to ACTED Communication with Communities (CwC) activities, including but limited to outreach activities and information campaigns

 

Support the establishment of information desks and Complaint Response Mechanism (CRM)

 

Once established, overseeing operation of information desks and Complaint Response Mechanism (CRM), including data management and referrals

 

Training & coaching of camp committees, partner agencies & site team on CCCM and CCCM related topic

 

Documenting and Compliance

Keep record of all [CCCM/Food Security and Livelihoods] activity documents, in particular beneficiary list, completion certificates, attendance sheets, etc.;

 

Help maintaining a beneficiary master database containing all beneficiary registration and baseline information as well as the [CCCM/Food Security and Livelihoods] activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;

 

Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.

 

Beneficiary Engagement and Accountability

Adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;

 

Select the beneficiaries benefitting from [CCCM/Food Security and Livelihoods] activities;

 

Communicate ACTED’s Complaints and Response Mechanism target communities and participate in solving complaints related to the project in coordination with the AMEU.

 

Internal Coordination

Participate in project coordination meetings with the whole project team.

 

External Coordination and Stakeholder Engagement

Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation;

 

Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings;

 

Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others.

 

Partner Management

Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements;

 

Refer partners to relevant ACTED staff to support and/or train them in FLATS procedures where relevant;

 

Participate in review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration, and ensure that any issues or disputes are resolved in a timely manner.

 

Security

Ensure that each member of the [CCCM/Food Security and Livelihoods] team is aware of security issues, policies, SOPs and they follow them accordingly.

 

Human Resource

 

Participate in the recruitment of [CCCM/Food Security and Livelihoods] technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc.);

 

Ensure that [CCCM/Food Security and Livelihoods] staff understand and are able to perform their roles and responsibilities;

 

Follow-up the work plans and day-to-day activities of the [CCCM/Food Security and Livelihoods] staff;

 

Manage the project staff in cooperation with the Project Manager;

 

Ensure a positive working environment and good team dynamics among [CCCM/Food Security and Livelihoods] staff;

 

Ensure capacity building among staff in [CCCM/Food Security and Livelihoods].

 

Logistics

 

Contribute to the development of procurement plans;

 

Send accurate and precise order forms in a timely manner;

 

Ensure a proper management and use of the project assets and stocks;

 

Plan [CCCM/Food Security and Livelihoods] team movements based on available fleet and applicable policies

 

Finance

 

Forecast monthly cash requirements for [CCCM/Food Security and Livelihoods] activities and submit to the PM

 

Quality Control

 

Assess the [CCCM/Food Security and Livelihoods] activities undertaken and ensure efficient use of resources;

 

Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of [CCCM/Food Security and Livelihoods] activities;

 

Assists with monitoring the [CCCM/Food Security and Livelihoods] activities implemented by partners (if any) in the field;

 

Document lessons learned and best practices and share them with the Project Manager so they can be reflected in project planning and decision making.

 

Grant Management

 

Ensure adherence to donor procedures by project staff;

 

Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for [CCCM/Food Security and Livelihoods] activities

 

Participate in communication activities through the regular collection of pictures and stories related to project activities;

 

Participate in new proposal development processes through the provision of expert programmatic advice related to contextual knowledge

 

Other

 

Any other tasks as assigned by the Line Manager.

 

Job Requirement (Qualification and Experience)

 

Completion of university degree in civil engineering, humanities, social studies, architecture, urban planning or engineering

Minimum two years of experience in international and/or local NGO; ideally involved in the direct implementation of field level humanitarian assistance to refugees or IDPs.

Experience working in a camp setting

Previous work with camp management agency

Technical skills such as Microsoft Office.

Experience in community services, women empowerment, youth activities, protection, distribution or registration.

Experience in working with national partners, local/government authorities, and UN organizations.

Technical Skills

 

Project Management

Knowledge on CCCM, FSL Programming

Knowledge in Budget Management

Transparency and accountability

Planning and organizing

Operationalizing

Effective communication

Report Writing

 

How to apply

Application Procedure:

 

Qualified Somali Nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts by email with the subject line“CCCM/FSL OFFICER - Xudur”

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