Overall job purpose

The three-year BMZ funded project is implemented by a consortium led by Johanniter, with Action Medeor as co-lead and five local implementing partners. It aims to improve the physical and mental health of communities living close to the frontline, veterans and their families, while strengthening resilience at individual, household and community levels and promoting social cohesion and conflict resolution in conflict-affected areas of Ukraine.

The Consortium Coordinator will oversee all aspects of consortium management, ensuring quality implementation, compliance with BMZ rules, and effective coordination among partners. The overall objective is to ensure the Consortium is achieving effective humanitarian coordination in Ukraine, with a specific focus on active involvement in Consortium activities to deliver a coherent and effective response by partners to the humanitarian crisis in Ukraine.

The Consortium Coordinator will serve as the focal point for consortium management in Ukraine, ensuring effective coordination among partner organizations, compliance with donor requirements, and alignment with consortium objectives. The role involves facilitating communication, overseeing joint reporting, and supporting strategic planning to maximize the impact of the project.

Reporting to: Senior Programme Coordinator (1st line manager)

Country Director (2nd line manager)

Receives technical advice from: Global Technical Advisors

Gives technical advice to: Consortium partner staff, thematic focal points

Replaced by: Senior Programme Coordinator

Tasks

Strategy and Vision

Actively supports the values of Johanniter and shapes work accordingly.
Contributes to the development and implementation of the global strategy of Johanniter International Assistance.
Leadership

Actively lives the Johanniter’s leadership principles by fostering trust, embracing diversity, communicating openly, supporting wellbeing, and taking responsibility to contribute to a positive, inclusive, and adaptable work environment.
This is reflected in the day-to-day activities in line with the Code of Conduct and related policies to achieve our goals.
Coordination

Serve as primary consortium representative to donor and other local and international stakeholders, responsible for addressing all project matters.
Serve as the primary liaison among consortium partners, facilitating communication and alignment with project objectives.
Support the establishment and coordination of governance bodies (Steering Committee, Project Management Unit, Technical Working Groups).
Organize consortium meetings, document decisions, and track action points.
Maintain clear and responsive communication with the donor and partners regarding project updates, challenges, and opportunities.
Provide support to the development and roll-out of project communication strategies, including compliance with donor’s branding and marking requirements.
Conduct monitoring visits to field sites to verify implementation progress.
Organize and coordinate BMZ donor visits, ensuring visibility and clear communications.
Represent the consortium in coordination platforms and UN Consortium meetings in Ukraine.
Grants Management & Reporting

Support partners in planning and delivering the project in full compliance with BMZ regulations and internal procedures.
Track project indicators, activities, and budget; flag deviations and recommend corrective actions.
Ensure lessons learned are shared and applied across partners.
Maintain proactive engagement with the donor, ensuring timely responses to requests and reports.
Support technical and operational staff in understanding donor reporting and compliance requirements.
Lead internal and external reporting processes, ensuring high-quality narrative and financial submissions.
Maintain a robust documentation and information management system for the grant.
Supervise and coordinate the implementation for Johanniter.
Monitoring and Evaluation

Facilitate and oversee sub-award life cycles, from vetting and agreement development to monitoring and close-out.
Coordinate partner program, finance, and compliance monitoring, providing guidance to address any issues.
Draft and review sub-agreements in coordination with HQ compliance, Johanniter internal departments, and partners.
Ensure timely disbursement of partner funds based on satisfactory financial and narrative reports.
Maintain comprehensive electronic and physical files for all partnership activities.
Foster smooth communication and collaboration among partners, aligned with Johanniter partnership principles.
Capacity Building

Strengthen coordination mechanisms and build partner capacity in grant management.
Provide technical support to consortium members on donor compliance and reporting.
Safeguarding

Ensure consortium projects comply with safeguarding policies, protecting staff, vulnerable groups and People we work with.
Gender

Ensure that consortium coordination and project delivery are implemented in a gender-responsive and inclusive manner, promoting equal participation and opportunities for people of all genders.
Representation, Communication, Liaison, and Networking

Represent the Consortium at external meetings.
Establish regular mechanisms for exchange of information between the Consortium partners.
Motivate Consortium partners to participate in events (coordination meetings, working groups, training, workshop, assessments, etc.).
Develop/apply/update a Consortium strategy that ensures appropriate inclusion of all Consortium partners.
Contribute to the production of documents (policies, strategies, work plans, advocacy briefs, and bulletins) with appropriate view and technical input from partners.
Ensure the accountability and transparency of the Consortium's decision and work.
Maintain appropriate links and dialogue with national and local authorities, state institutions, local civil society.
Ensure adequate monitoring mechanisms are in place and/or utilized to review the impacts of actions.
Ensure adequate reporting and effective information sharing.
Person Specification

Profession/Qualification

University degree in Medicine, Public Health, Humanitarian Studies, International Development, Social Sciences, International Law, or related field.
Experience

Minimum 5 years’ experience leading multi-partner projects in humanitarian settings.
Strong Program Management and Consortium Coordination skills and experience.
Strong knowledge of donor compliance requirements (especially BMZ).
Experience coordinating across finance, procurement, MEAL, and communications departments.
Knowledge of health and protection programming in Ukraine.
Knowledge of national and international guidelines including SPHERE and CHS.
Skills

Strong leadership, facilitation and coordination skills.
Excellent problem-solving, negotiation, and interpersonal skills.
Ability to work under pressure, make timely decisions, and capable of managing multiple competing deliverables.
Excellent verbal and written communication skills in English; ability to lead meetings with multiple stakeholders.
Strong interpersonal skills required, with the ability to collaborate with others.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Fluency in English required.

Interested candidates should submit their CV and a Cover Letter in English with the subject line "Application: Consortium Coordinator – BMZ – [Your Full Name]".