Job summary:

The Country Administrator is responsible for overseeing the financial management, administrative systems, logistics coordination, human resource functions, and regulatory compliance of CESVI’s operations in the country. The role ensures robust financial planning and reporting, supports audit processes, enhances HR practices, and contributes to the strategic development of mission operations.

Responsibilities:

1. FINANCIAL MANAGEMENT AND ADMINISTRATION
Maintain and update the Prime Entry and Budget & Forecast Update (BFU), in collaboration with the budget holders/Project Managers/HoM (Head of Mission) on a monthly basis and submit to the Regional Office (RO).
Supervise the management of petty cash, cash books, and bank books.
Perform monthly cash and bank reconciliations and ensure accuracy.
Timely submission of Request for Payments and Request for Transfers to HQ/RO.
Prepare and support the interim and final financial reports for projects in collaboration with RO/HQ and Project Managers.
Support donor audit processes and coordinate expenditure verifications and country-level audits.
Supervise and ensure timely tax payments, contributions, and submission of annual tax declarations.
Contribute to the preparation and updates of shared cost plans and running cost forecasts.
Ensure proper archiving of all financial and administrative documentation.
Collaborate in proposal development by contributing financial data and support.
Organize and facilitate training sessions on financial and administrative procedures for field and partner staff.
Ensure compliance with donor and CESVI financial regulations and local legal frameworks.
2. HUMAN RESOURCES MANAGEMENT
Implement and enforce CESVI’s HR policies and procedures, ensuring compliance with national labor laws.
Manage the full recruitment cycle, in collaboration with the RO: job postings, CV shortlisting, interviews, reference checks, and employment offers.
Ensure staff contracts are in line with CESVI grading and salary scales.
Oversee onboarding, staff attendance, leave tracking, and exit procedures.
Supervise monthly payroll processing and accurate allocation of staff costs.
Maintain secure and organized personnel records.
Monitor registration of employment contracts with authorities and ensure legal deductions and deposits (taxes and social insurance).
Support the Head of Mission in updating the internal HR manual and anti-corruption mechanisms.
3. LOGISTICS AND PROCUREMENT
Build and support the capacity of national logistics staff.
Oversee logistics functions, including procurement, inventory control, equipment, vehicle use, and fuel tracking.
In collaboration with the RO, validate procurement processes and payments, ensuring alignment with donor and internal procedures.
Support Project Managers in the preparation and implementation of procurement plans.
Ensure Logistics Coordinator manages supplies, stocks, and assets properly.
Plan and conduct regular field visits to assess logistical operations and provide support where needed.
Maintain updated logistics guidelines and Standard Operating Procedures (SOPs).
4. OFFICE AND OPERATIONS MANAGEMENT
Ensure the functioning and sustainability of the office (including rent, utilities, equipment, and supplies).
Contribute to the development and updating of the Country Manual of Internal Procedures.
Support international staff with visa and work permit applications.
Ensure a structured handover is completed at the end of the contract.
5. COMPLIANCE
Guarantee the secure storage and readiness of essential project documentation for emergency relocation.
Liaise with legal and tax advisors to ensure operations comply with all local laws and regulations.
6. OTHER:
Represent CESVI in relevant platforms such as Alliance2015 meetings and coordination forums.
Essential requirements

University degree in Finance, Business Administration, Human Resource Management, or related field.
At least 5 years of proven experience in finance, administration, and HR roles within the NGO sector and with INGOs.
Strong knowledge of financial reporting, donor regulations (e.g. EU, UN, USAID), and local labor law.
Experience in managing AICS donor project is a plus
Experience in logistics and procurement in complex operational environments.
Proficiency in accounting software and Microsoft Excel.
Fluent in English and Amharic (spoken and written); knowledge of local languages is a plus.
Strong leadership, organizational, and communication skills.
Availability to travel to project sites, often in remote areas.
Other requirements

Ability to work in multicultural environments and with diverse stakeholders.
Strong communication, training, and facilitation skills.
Excellent organizational, time management, and multitasking skills.
Strong interpersonal skills to work across teams and with diverse stakeholders.

Persons qualified for this position are invited to submit their CVs (including 3 referees) and COVER LETTER ONLY to CESVI to the e-mail address. Please quote the Position in the subject line of your e-mail application.