Country Administrator

at Amref Health Africa
Published March 8, 2022
Location Juba, South Sudan
Category Administration  
Job Type Full Time  

Description

In December 2020, Amref Health Africa Italy and Comitato Collaborazione Medica (CCM) have merged in the Foundation Amref Health Africa – Comitato Collaborazione Medica (AHA-CCM), aimed at enhancing the impact and effectiveness of the interventions carried out by both, in Africa and in Italy. The Foundation builds upon the experience and expertise of the two health organizations that, for over 50 years, have been protecting and promoting the right to health with a global approach, to guarantee universal access to health services, with no disregard to people living in the most remote areas of Africa.

 

The AHA-CCM Foundation targets the poorest people in the world, operating in fragile and marginalized contexts, actively involving populations, local staff, and public health systems, with the aim of achieving long-term improvements and having in mind a single vision: a world in which health is a universally recognized right, exercised, and guaranteed in a fair and long-lasting way.

 

The Foundation is already registered in South Sudan where, building on the previous experience of CCM, it is now conducting several interventions in the country. AHA-CCM is currently leading agency for 2 HPF lots (19 and 6) in supporting local health institutions to manage: a) 2 Hospitals and 21 among Primary Health Care Centers (PHCCs) and Primary Health Care Units (PHCUs) in 2 counties in Warrap State; and 1 Hospital and 44 among PHCCs and PHCUs in Kapoeta North, East and South. This in order to improve primary and secondary health care services and contribute to meet the MoH priority targets, according to the national health strategies. AHA-CCM is also responsible for the management of the Mother Teresa Hospital in Turalei (Twic County) within Lot 18.

 

Finally, AHA-CCM is also the leading agency for UNICEF in Greater Tonj focusing on the treatment of SAM and MAM as well as for the Target Supplementary Feeding Programme for WFP.

 

Additionally, the current political situation of South Sudan has recently determined a high number of IDPs and refugees. Amref-CCM is committed to (i) ensure the emergency response to the current humanitarian crisis; and (ii) preserve the already fragile health system from a possible deterioration and collapse due to the humanitarian crisis.

 

For further information on the organization, please visit the website at www.amref.it

 

Duties and Responsibilities **

 

Aims and general characteristics

 

The Country Administrator shall plan, coordinate and be responsible for all administrative and financial aspects of CCM programs in South Sudan, providing expertise and guidance to its staff.

 

(S)he supports the Country Representative and Project Managers to ensure a proper financial management of the country mission and the projects.

 

The Country Administrator reports to the Country Representative and functionally to the HQs Administration in Turin. (S)he will be based in Juba office.

 

Ideally the successful applicant will have considerable experience in accounting or financial field, administrative and legal aspect, have excellent interpersonal skills and the ability to work independently.

 

Here below the details of main tasks assigned to the Country Administrator:

 

Supervise the financial and administrative staff and field offices in the Country

Supervise and coordinate CCM state administrators, accountants, and other support staff

  • Supervise the tasks assigned and provide guidance on core activities to all administrative staff

 

Supervise and update accounting entries ensuring correctness and rigorous management of cash and bankbooks and reconciliations

Ensure compliance with local regulations in respect of financial, administrative and other matters (eg registration, taxation, visa and labor laws). Ensure the respect of the local law and that taxes are timely remitted to relevant authorities

Support the preparation of budget proposals and amendments

Monitor the level of expenditures against projects budget lines

Formulate, in collaboration with the Country Representative (CR), annual country budget (to the tune of 5/6 M USD) and monthly fund request to CCM HQ

Supervise and prepare all financial reports in line with CCM and donor reporting requirements ensuring the proper allocation of expenses to projects’ budgets

Prepare and supervise general audit for the Office and specific projects according to CCM, Local Authorities and donors’ requirements and regulations

Manage contracts of local and international staff based on information received from the HQ, CR and Technical Staff

Ensure that internal control systems are in place and participate in the review of existing policies in consultation with CR

To revise, update general finance and administrative procedures. Update financial and administrative manuals of the office in accordance with HQ and donors rules and regulations

Conduct regular visits to field offices to ensure proper financial management, accounting, archiving of documentation and supervision of all financial/administrative activities undertaken at field level

Support the procurement department. Supervise appropriateness, completeness and updating of all project and procurement documentation. Support in the preparation of legal contracts, contracts with suppliers and any other contract issued by the program and ensure that contractual commitments are accurately tracked

Job profile

 

Requirements

 

Relevant academic background: Master in Finance / Accounting or bachelor’s degree in Accounting or similar. CPA/ACCA qualification is desirable.

At least 5 years of relevant work experience, with a minimum of 3 years in financial management positions

In depth knowledge of financial systems, financial/administrative management and reporting

Strong budgeting and financial management skills

Experience in financial reporting for major international donors. Previous working experience in HPF funded projects is a strong asset.

Experience with accounting software and database management is an asset

Experience in implementing financial control systems at field level

Experience in field financial management

Experience in leading a small working group

Excellent knowledge of Microsoft Office

Good communication and interpersonal skills

Demonstrated attention to details, ability to follow procedures, meet deadlines and work cooperatively

Self-motivated, able to take initiatives, resilient and able to work independently

Demonstrated ability to work in a multi-disciplinary team

Previous experience in South Sudan highly appreciated

 

How to apply

 

Please, email your resume with references ‘details (max 4 pages) and your motivation letter (max 1 page) by email

 

Please, to help the HR office to consider your application properly, specify in the email subject the vacancy title as follow Country Administrator South Sudan and rename the file surname_name_cv and surname_name_let

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