|Published||May 2, 2022|
|Location||Addis Ababa, Ethiopia|
|Job Type||Full Time|
Overview of position
CTG delivers humanitarian & development projects in high risk areas through the provision of recruitment, human resources & project management services. CTG enables public & private sectors to focus on their core business & mitigate risks.
The role of the Administrator is to organize and coordinate administration duties and office procedures.
Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
The Administrators responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to consultants and the Account Manager.
Maintain office efficiency, support the management team and equipment procurement.
Support the implementation of office policies by establishing standards and procedures, measuring results against standards; making necessary adjustments, taking a proactive role in all challenges that arise. Flexibility to travel throughout South Sudan may be required.
Other duties include:
Schedule meetings and appointments.
Organize the office layout and order stationery and equipment.
Maintain the office condition and arrange necessary repairs.
Partner with HR to update and maintain office policies as necessary.
Organize office operations and procedures.
Coordinate with IT department on all office equipment.
Ensure that all items are invoiced and paid on time.
Provide general support to visitors/consultants.
Assist in the on boarding process for new hires and collecting relevant documentation prior to contract issuance.
Address consultants’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
Liaise with facility management vendors, including cleaning, catering and security services.
Plan in-house or off-site activities, like events, town hall meetings, training's, celebrations and conferences.
Collection of time sheet data from the Field
Collect consultant files
Travel throughout South Sudan in support of CTG Management
Assist in guest house management
This role reports to the Account Manager.
Proven experience as an Administrator or Administrative Assistant.
Knowledge of Office Administrator responsibilities, systems and procedures.
Proficiency in MS Office (MS Excel and MS Outlook, in particular).
Hands on experience with office machines and printers.
Familiarity with email scheduling tools, like Email Scheduler.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Forward thinking and solution orientated thinking.
Ready to receive training and development guidance from CTG Management.
Strong organizational and planning skills in a fast-paced environment.
Reporting to Account Manager and Country Manager
Qualified female candidates are strongly encouraged to apply for this role.
Interested candidates can send their CV