Digital Events Coordinator

at Inter-Parliamentary Union
Published September 4, 2022
Location Geneva, Switzerland
Category Management  
Job Type Full Time  

Description

Organizational setting and reporting relationships: The Digital events coordinator will work under the supervision of the Director of the MPER Division and directly with the Conference Services Officer as well as with other Secretariat members in the organization of virtual events and other related fields.

 

Responsibilities:

 

The Digital events coordinator:

 

Oversees virtual components of all online and blended (hybrid) IPU meetings across all Divisions in the organization;

Researches, documents and disseminates current good practices, upcoming trends and new tools for successful online meeting execution;

Identifies appropriate, cost-effective and sustainable technology, apps and platforms for IPU events (webinar, workshop, regional meetings, global conferences, etc.), catering to diverse technology capacity, budget constraints and language needs;

Supervises the production teams at Assemblies, Headquarters and other events, as requested;

Advises IPU staff, Assembly hosts and organizers on technical requirements for hybrid events;

Advises and trains secretariat staff to enhance in-house event strategy and capacity;

Assists in procurement processes related to online and blended IPU event purchases or rentals, in cooperation with in-house IT service;

Oversees the coordination of audio recordings at Assemblies;

Co-administers the licenses on IPU’s Zoom account;

Undertakes other duties consistent with the role and responsibilities of the position.

Work implies frequent interaction with the following:

 

IPU Secretariat Staff;

Digital events external organizers.

Results expected: High quality outputs, speedy delivery of services, successful organization of virtual and hybrid events, comprehensive documentation and guidelines for future reference.

 

Competencies:

 

Technical skills: Proven track record in the organization of large, multinational digital events. Excellent knowledge of virtual and hybrid event organization tools, as well as web-based applications that enable users to create and share data online in real time. Drive to continuously learn about new technologies and developments in the fast-paced world of digital events. Good communication skills and willingness to mentor junior staff. Knowledge of electronic voting systems an advantage.

 

Professionalism: Demonstrates professional competence and mastery of subject matters. Is conscientious and efficient in meeting commitments observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

 

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

 

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

 

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

 

Qualifications:

 

Education: Advanced university degree in event management with particular expertise in digital meetings, virtual and hybrid events. A first level degree in combination with three additional years of qualifying work experience may be accepted in lieu of the advance university degree.

 

Language: A perfect command of written and spoken English, and a good knowledge of French or other UN languages an advantage.

 

Experience: Five years of progressively responsible experience in in-person and digital event management, preferably in an international organization or governmental agency.

 

Duties applicable to all staff: Actively work towards the achievement of the IPU’s strategic objectives. Perform any other work-related duties and responsibilities that may be assigned by the Director of the Division for Member Parliaments.

 

Compensation:

 

The Inter-Parliamentary Union offers an attractive salary and benefits package comparable to that of other international organizations headquartered in Geneva, commensurate with education and experience.

 

Indicative Annual Net Salary at the P3 level (entry level, net of tax)

 

USD 62’692 at single rate (plus allowance for primary dependants if applicable).

 

How to apply

Applications should be addressed to the:

 

Director, Support Services Inter-Parliamentary Union 5, chemin du Pommier Case postale 330 CH-1218 le Grand-Saconnex, Switzerland Tel.: +41 22 919 41 50 Fax: +41 22 919 41 60 Email: job@ipu.org

 

In order to ensure prompt and efficiency processing of your application, you are required to provide, along with your curriculum vitae, a detailed covering letter explaining how you meet each of the requirements of the position with concrete examples.

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