|Published||November 20, 2022|
|Job Type||Full Time|
The Response Coordinator is the focal person on the ground for the Emergency Response. Manage the effective execution of FORAFRIKA Disaster Response Program. Represent FORAFRIKA in the geographic area of intervention to Donors, Local Government, Community Leaders, Aid Agencies, UN agencies, Contractors and other Stakeholders.
Manage FORAFRIKA program & support functions in Disaster Response area. Provide timely administrative & logistic support to program activities. Formalize decisions based on budget, time and quality in the best interest of FORAFRIKA and beneficiaries. Ensure that technical knowledge is availed, incorporated and documented from FORAFRIKA team and independent experts (when required).
Human Resources. Work closely with Program staff to ensure all employees, casual labor, and incentive staff are engaged correctly as per FORAFRIKA Human Resource Policy. This includes:
Recruitment of approved positions, local government approval, interview, facilitate employment contract, job description.
Maintain a complete staff file for each employee / casual laborer. See that employment contracts are renewed timely with approval of Country Director / Disaster Response Director.
See that staff is correctly maintained. Remunerated on time (including verification of timesheets), clothing (protective & organizational), medical, leaves, and accommodation – as per policy.
Development of staff through formal courses and on the job training.
Initiate disciplinary / corrective actions when needed.
See that terminations & end of employment contracts are administrated correctly.
Leads staff planning for the site in close liaison with senior management & technical staff.
Coordinate staff movement & travel authorizations of the site.
Program Support. Liaise closely with FORAFRIKA Program Leads on program needs, and provide best support possible considering time, cost, and quality. Ensure that program staff:
Is updated daily on the progress of the support they require. Ensure open communication channels with support offices and that online tracking is available for each component.
Activities are aligned to donor funding and priorities.
Lead initiation of contracts for Construction and partnership MOUs. Coordinate with Country Director / DRD for approval.
Supply Chain. Oversee the site’s supply chain and align structure to provide the best possible support in timely manner. Details specific are reflected on the job descriptions of the Logistic Officer, Warehouse Supervisor, and Drivers. Ensure that:
Online trackers are updated daily for Procurement status & Inventory.
All FORAFRIKA vehicles are deployed to best serve program needs and that usage coordinating system is in place. Vehicles must be tracked, have logbooks, operated legally, be road worthy, insured, and meet FORAFRIKA security requirements.
Facility rental & maintenance is adequate to support program needs. Contracts should be updated. Facilities should be safe and have stable water & electricity.
Ensure that the site has consistent communication capacity in email, internet, VHF radio and sat phone for back-up.
Actively reduce damage to equipment, abuse, and see that it is used for its correct purpose.
Finance. Oversee the site’s financial activities and ensure that timely support is provided to program needs. Ensure operations are compliant to FORAFRIKA Financial SOP. This includes:
Financial planning for new budgets. Submitting of a monthly cash projection. Participating in finance pipeline planning.
Ensure that laws and regulations of the funding entity is implemented diligently. Stay up to date with funder financial rules.