Emergency Project Coordinator

at ACTED
Published May 26, 2022
Location Juba, South Sudan
Category Management  
Job Type Full Time  

Description

ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

 

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

 

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

 

You will be in charge of

1.Project Implementation Follow-up

 

Project Planning

 

Ensure timely organization of project kick-off and close-out meetings

Ensure that all projects have an implementation strategy and work plan

Together with Consortium Coordinators, Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

Project Implementation Follow-up

 

Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation

Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points

Monitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reports

Ensure that contractual obligations are met in terms of project deliverables

Project Quality Control

 

Ensure the application of a practical field based M&E system/plan for each project

Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources

Advise Consortium Coordinators, Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findings

Advise on and assist with project reviews conducted by AMEU

Together with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations

Implementing Partners

 

Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.

Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

External Relations

 

Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities

Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation

Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

  1. Administrative and Operational Management of Project Implementation

 

Finance

 

Review the project BFU(s) to avoid under/over spending

Ensure accurate budget forecasting and expense planning

Logistics

 

Contribute to the development of project procurement plans

Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario

Ensure timely procurement and adherence to rules of origin and nationality

Administration/RH

 

Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)

Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding

Ensure regular performance appraisal and career management of project teams

Ensure a positive working environment and good team dynamics

Manage interpersonal conflicts

Ensure capacity building among project staff

Transparency/Compliance

 

Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures

Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures

Security

 

Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs

Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

Implementing Partners

 

Support the FLATS team, Consortium Coordinators and Project Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required

Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner

In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans

Oversee the development of capacity building framework and action plans with full participation of partners

Ensure partners provide all project documents required by ACTED

Expected skills and qualifications

At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East

Demonstrated communication and organizational skills Ability to train, mobilize, and manage both international and national staff

Flexibility and ability to multi-task under pressure Ability to work well in unstable and frequently changing security environments

Willingness to work and live in often remote areas under basic conditions

Proven ability to work creatively and independently both in the field and in the office

Advanced proficiency in written and spoken English

Conditions

Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience

Living allowance of 300 USD

Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)

Flight tickets in and out + Visa taken in charge by ACTED

Provision of medical and repatriation insurances

 

How to apply

 

Send your application (resume and cover letter) Ref: PC Emergency/SSUD Please note that ACTED does not charge any fee at any stage of the recruitment process.

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