Executive Assistant

at The New Humanitarian
Published November 15, 2022
Location Geneva, Switzerland
Category Administration  
Job Type Full Time  

Description

The New Humanitarian is seeking an ambitious, detail-oriented, strategically minded Executive Assistant to provide high-level support to its CEO, management team and board of directors.

Who we’re looking for

The ideal person for the job will be a problem solver with excellent communication skills, strong writing ability, and impeccable attention to detail. You are a people person and have a service orientation. You are not easily frazzled; you thrive off managing complex schedules and having many projects on the go at any given time.

You have an ability to synthesise information for busy senior leaders and are extremely diplomatic and professional in your communications. You take initiative and pursue opportunities to make things better without waiting to be tasked.

The single most important quality for this role is that you are motivated and keen to learn and grow, but you will benefit from having previous experience working in an office environment and performing administrative tasks.

Speaking multiple languages, particularly French, is an asset, as is experience in the following:

providing support to senior leaders
working in start-up environments
working on humanitarian issues
performing strategic planning or policy roles
The following core competencies will be put to the test in this role:

Organisation: You are highly organised in how you store information and coordinate logistics. You are meticulous when it comes to detail.

Key Responsibilities

Provide direct administrative support to the CEO, including managing their calendar, maintaining and organising their contacts, and filtering their email
Plan, organise, and schedule meetings and events in which the CEO is participating; screen for conflicts, and liaise with other team members to ensure they are prepared
Research and/or draft communications with key stakeholders on the CEO’s behalf
Monitor the strategic planning cycle and schedule meetings and reviews accordingly
Prepare presentations for meetings of the management team, staff and board
Coordinate cross-team initiatives, such as inviting guest speakers or sending out team-wide newsletters
Research/explore new organisational opportunities and/or partnerships with third parties, from training to new office space
Organise board meetings and liaise with board members as relevant
Take minutes at board and sub-committee meetings
Track action points and required follow-up
Identify prospective board members and support the CEO with succession planning at board level

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