Executive Assistant & IM Officer

at International Committee of the Red Cross
Published August 26, 2022
Location Makati City, Philippines
Category Administration  
Job Type Full Time  

Description

Job Purpose

The Executive Assistant & IM Officer provides high-level administrative support and will be in charge of information management. S/he acts as a reference person for written protocols, correspondence and standard tools.

 

Main Responsibilities:

Works with the Information Management Adviser to set goals and priorities and determine the resources required (technical or relays) to achieve the objectives of the Information Environment Strategy; ensures that all related projects and programs are implemented, considering the specificities of different contexts.

Ensures information flows are coherent and efficient, that institutional policies and procedures are updated and applied, and that users are properly briefed and trained.

Manages and monitors collaborative tools and databases, including access, and ensures that information is updated in the reference tools; acts as a reference person for the ICRC intranet.

Screens, prioritizes, dispatches and follows up on requests, calls and correspondence; independently manages appointments and organizes internal and external meetings and events; represents the ICRC to high-level contacts and counterparts in the diplomatic corps.

Is a member of a management or coordination team and participates in discussions, follows up on the implementation of decisions and strategies; flags issues and delays; produces and updates the timeline, schedule and other tools.

Independently initiates, drafts, edits and finalizes correspondence, presentations and other documents; prepares briefing files.

Ensures that staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures staff comply with related rules and procedures.

Selection Requirements and Profile:

Minimum five years' experience providing executive support in an international organization or company.

Experience coordinating a team and in project management.

University degree or equivalent certification or experience; Masters degree an asset.

Excellent command of English and/or good command of French

Advanced computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.

Enterprise Content Management certification.

WHAT WE OFFER:

Diverse and humanitarian-minded workforce

An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide

Training opportunities

Flexible work schedule

 

How to apply

 

Qualified applicants are requested to attach their comprehensive and updated resume and motivation letter in one pdf file following this format for the subject line: LASTNAME First name – Executive Assistant & IM Officer

 

Start Date: Immediately

 

This vacancy is open to Philippine Nationals ONLY.

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