About the Job

The Executive Associate will provide high-level administrative, coordination, and strategic support to the Director of Global Impact. This is a part-time role, focused on enabling the Director’s work, managing engagements, and supporting key initiatives, including external communications and outreach.

Key areas for impact/influence and responsibilities

Below are the specific responsibilities for this role:

Manage the Director’s diary, schedule meetings, and coordinate appointments.
Organise logistics for internal and external meetings, including preparing agendas and materials.
Conduct research to inform the Director’s decision-making and strategic planning.
Draft correspondence, briefing notes, reports, and presentations.
Track action points and follow-ups from meetings.
Coordinate cross-team inputs for strategic initiatives or reports, ensuring deadlines and quality.
Support budget tracking and expense processing related to the Director’s activities.
Maintain filing systems and manage key documents.
Liaise with external stakeholders and partners professionally on behalf of the Director.
Attend the office as required and provide support for logistics and coordination of in-person meetings.
Support communications and engagement activities as required.
Skills and experience required

Strong organisational and time management skills.
Excellent interpersonal skills and ability to work collaboratively in cross-cultural environments.
Strong negotiation and diplomacy skills to manage competing deadlines with busy colleagues, ensuring clarity while maintaining professionalism and compliance.
Discretion and confidentiality in handling sensitive information.
Ability to work independently and collaboratively within diverse teams.
Cultural sensitivity and respect for diversity.
Qualifications

Relevant diploma or degree in Business Administration, International Development, Social Sciences, or a related field preferred.
Equivalent experience will be considered.
Other Requirements

Willingness to work across time zones.
Fluency in English; proficiency in one of the HelpAge regional languages is desirable.
Understanding of international development, human rights, or ageing sectors is an advantage.
Key Behavioural Competencies

Working Collaboratively with Others. Work collaboratively, building mutual trust and respect, with external organizations and partners to achieve our strategic aims and objectives; being accountable for the work we do together.

Adaptability and Flexibility. Adapt to new directions or opportunities arising within the organisation and in our work area; being flexible in our role, constantly using the feedback to learn more and evolve further.

Supporting and Facilitating Change. Lead behavioural and cultural change through embracing a supportive, collaborative and highly inclusive environment where everybody feels supported, respected and engaged.

Extend HelpAge’s Reach and Impact. Extend HelpAge’s reach and impact by creating and identifying new business development opportunities and building relationships with new partners.

Diversity and Inclusion. Lead and promote a culture of including the voices of older people across our support, convening and thought leadership roles, in a way that is transformative, empowering and highly inclusive of those marginalised by gender, economic status, disability and other factors of discrimination.

Qualified and interested candidates are strongly encouraged to review the details of the job description and submit a Cover Letter and CV only