Ektimisi is a consulting firm specialised in third-party monitoring (TPM), evaluations, research, and capacity building. We work with NGOs in Iraq and Syria. Ektimisi is recruiting a full-time Finance & Admin Assistant to manage day-to-day finance operations, coordinate with the legal accountant, support HR administration and recruitment tasks, and ensure strong documentation and follow-up across the company.

Finance Responsibilities

Follow up with the legal accountant on invoices, taxes, and required documentation; prepare and hand over invoice packages.
Follow up on client instalments and payments and maintain receivables tracking.
Review and approve invoices, ensuring accuracy and proper supporting documents.
Build, update, and maintain accurate project financial forecasts.
Follow up with banks, obtain bank statements, and ensure proper invoicing and transaction documentation.
Manage Ektimisi’s QuickBooks account and other financial systems.
Archive and maintain a structured system for invoices, contracts, and agreements.
Provide practical financial advice to support internal decision-making.
Create Manuals and SOPs
Administration & HR Support Responsibilities

Prepare and manage agreements/contracts with experts/consultants, including follow-up on signatures and documentation.
Manage Ektimisi’s internal HR administration, including staff files and routine HR documentation.
Post job announcements, maintain recruitment trackers, and support candidate communications.
Conduct networking and outreach to identify and attract qualified candidates/experts.
Conduct interviews (supporting or leading, as assigned) and document interview notes/results.
Create and manage Google Forms (applications, HR forms, internal requests) and maintain organised records.
Create Manuals and SOPs
Procurement tasks
Support general administrative tasks related to operations and coordination, as needed.
Required Profile

Highly independent, proactive, and extremely detail-oriented.
Proven experience working with consultancies and/or private-sector (for-profit) companies.
Fluency in Arabic and Turkish, with good English.
Gaziantep-based candidates are highly preferred.

Please send your resume/CV