Finance & Administration Manager

at Geneva Global Hub for Education in Emergencies
Published September 4, 2022
Location Geneva, Switzerland
Category Finance  
Job Type Full Time  

Description

Background

 

Faced with the under-prioritization and underfunding of education in emergencies (EiE), and given the magnitude of the challenge, the members of the Geneva Global Hub for Education in Emergencies (EiE Hub) - with INEE being one of the original co-signatories and the co-chair of the Steering Group - have come together to form an alliance of like-minded states and organizations to step up awareness of, political and operational dedication to, and funding for EiE. Their objective is to break down existing silos and harness the potential that International Geneva offers to effect change for EiE. They will do so by catalyzing joint action, promoting policy dialogue, and facilitating multi-stakeholder alliances and partnerships. This will add to ensuring the continuity and delivery of safe, quality education for crisis-affected children and youth.

 

Major Responsibilities:

 

This position is a part-time (30%) position which will provide efficient financial and administrative services for the EiE Hub. In particular:

 

Tasks - Finance and Legal

 

Prepare and update on a regular basis the budgets

In charge of the accounting and monthly closings ensuring accurate recording in the accounting systems, and validating invoices, acquiring approvals, and processing payments

Maintain accounts general ledgers and financial reports

Produce intermediate and final financial reports for funders

Prepare annual accounts

Review quotes and bills with external providers

Supervise the office’s Swiss bank accounts, and cash flow management

Responsible for the accounting processes and procedures for the office

Review donors’ contracts before signature

Assist with budgets and funding applications

Legal: prepare notes for General Assembly annual meeting in collaboration with the Coordinator

Tasks - Administration and Human Resources

 

Support the establishment of work contracts for internal staff

Provide support for the recruitment and onboarding of new staff

Provide general administrative assistance to the Secretariat and the EiE community

Overall support to the organization of EiE Hub activities, as relevant

Perform and realize other duties that may be requested

Job Requirements:

 

Work Experience:

 

Minimum 4 years significant related work experience

Knowledge of Swiss finance and administrative systems and regulations

Financial skills including supervising budgets and financial reporting

Experience working with sophisticated projects involving different partners

Experience working in a professional and international office environment an asset

Skills and Proficiencies:

 

Strong organization skills, attention to detail, the ability to complete sophisticated projects

Excellent writing, editing, and formatting skills

Proficiency in English and French

Ability to work independently as well as virtually with team members in a global environment

Ability to balance multiple priorities

Proficiency in Microsoft Office Suite

Understanding of International Geneva an asset

*Working Environment:***

 

Standard office working environment

 

How to apply

 

To apply, please send a cover letter and resume by email.

 

Please also indicate the date you will be available to start.

 

Interested candidates can send their CVs

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