About the role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance and Administration Manager to provide essential financial, administrative, governance, HR, IT and internal control services to the program operations whilst ensuring compliance with GAIN policies, systems and procedures. This role will be offered on an 18-month fixed term contract, subject to availability of funding and will be based in Cotonou, Benin.

This position ensures compliance with external requirements, such as local laws and regulations and donor, partner, service provider and vendor contractual obligations. They are responsible for safeguarding GAIN’s interest in these transactions and interactions, providing effective first level stewardship of GAIN’s assets, resources, staff and premises.

Key Responsibilities include.

Support Country Director on preparation of program budgets, analysis of grants and expenditure and develop suitable MIS (Management Information System) in coordination project managers.
Prepare country budgets and finalize them in collaboration with HQ finance and program departments.
In coordination with consultants and program teams at country office and headquarter, engage in timely preparation of budgets and quarterly pipelines.
Ensure preparation and availability of statutory financial records (e.g. income tax return) and tax compliance and compliances relating to foreign grants.
Ensure absolute integrity and transparency in the procurement function and ensure the best value for money is obtained and requirements of GAIN are met in a cost effective and timely fashion. Ensure timely and accurate payments to vendors.
Oversee the proper upkeep and maintenance of office premises and working facilities like telephone system, photocopying machines and furniture to provide the best possible physical environment for staff to discharge their duties.
Ensure all service contracts are valid and maintained.
Ensure timely verification of stocks and assets, inventories at the office and project sites as deemed fit.
Ensure that administrative, budgetary, procedural and accounting controls are complied with and improve them over time in accordance with international finance team guidelines.
Monitor staff Contract Expiry date and ensure timely completion of Contract renewal and other formalities
Ensure compliance with GED (Gender Equity and Diversity) and Anti-Harassment Policies of the mission.
Support the program team to develop best practices on budgets and grants management that can attract potential donors.

Please send your resume/CV