Finance & Administration Manager

at African Initiatives for Relief and Development
Published November 20, 2022
Location Kasulu, Tanzania, United Republic of
Category Finance  
Job Type Full Time  

Description

AIRD seeks to recruit a Finance and Administration Manager.

Position Purpose: To oversee financial and administrative management aspects of the Country Program in accordance with Donor signed agreements and in line with AIRD's financial and administrative management policy provisions.

Key Responsibilities

1. General Duties

Provide oversight of financial and administrative management of the projects at the field office levels
Supervise all financial management to ensure best use of resources through sound budgeting, monitoring of project expenses, and timely preparation of donor financial reports
Ensure that the financial function in line with the taxation, rules, regulations and labour Laws of the country of operation
Provide leadership, strategic direction and support in the development and implementation of an effective Resource Development Strategy.
Ensure that all national staff are issued with letters of appointment, contracts, job descriptions and identification cards in a timely manner
Participate actively in preparing project proposals and budgets for the entire operations
Establish and maintain effective communication with UNHCR and other lead agencies regarding program development, funding opportunities, financial matters, agreements and staffing
2. Specific duties

1) Reporting:

Lead in the monthly financial close of the Country Program Office and the production of monthly financial statements, supporting schedules and reconciliations.
Prepare relevant financial management reports of the country office, ensuring accuracy and timeliness, taking necessary corrective measures where applicable.
Performing balance sheet account reconciliations on a timely basis and ensuring that differences or discrepancies are addressed in a timely manner.
2) Accounts Payables:

Promtly process salaries and all expenses generated at the Country level ensuring they comply with AIRD policies and procedures, accrual accounting and donor rules and regulations.
Closely review procurement documents to ensure they comply with AIRD policies and procedures and donor rules and regulations, including but not limited to, ensuring that costs are program related, supporting documentation is complete, accuracy of amounts and proof of receipt of services or goods prior to payment.
3) Cash and bank management:

Review and consolidate monthly cash forecasts for the Country program office ensuring funds are fully reconciled before submitting to HQ for processing. This will include working with program staff to develop accurate cash forecasts.
Ensure adequate controls around the management and use of cash, including appropriate cash counts and reconciliations on a periodic basis.
Manage the risk associated with foreign exchange movements ensuring that measures are taken to reduce the AIRD exposure to forex movements.
4) Grants and budget management:

Ensure costs are allocated in accordance with the approved program budgets and IDLO chart of accounts.
Coordinate with program staff to prepare budgets to support new proposals or realignments and ensure full cost recovery is adopted as applicable.

 

Education

Master’s degree in business, finance, or related field is required. Professional accounting qualifications would be beneficial

Experience

Minimum of 8 years of substantial professional experience in the field of accounting and financial management preferably within international organizations with donor-funded programs

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