|Published||June 5, 2022|
|Job Type||Full Time|
Kakenya’s Dream seeks to empower and motivate young girls through education to become agents of change and to break the cycle of destructive cultural practices in Kenya, such as female genital mutilation and early forced marriage. These future leaders will improve their community, their nation, and the world. We challenge ourselves to come up with the best educational system for young African girls and we promise to share our models with others.
The Finance & Administrative Officer is responsible for the day-to-day accounting functions and supporting the organization’s operations. Day-to-day management of the accounting operations and procedures includes general ledger accounting maintenance, account reconciliation preparation, accounts payable and receivable management, support of grants management, budget development, payroll processing, and financial statement preparation and analysis.
Reports To: Country Manager
Type of contract: One - year renewable contract
Location: This position is based in Nairobi but it is expected that the individual in this position will travel to the field office located in Transmara West, Narok County, approximately every other month for two-three days at a time, to meet and coordinate with the program staff.
Duties and Responsibilities
- Financial administration
Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls
Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
Liaising with external auditors to ensure regular and annual audits are carried out smoothly
Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
Preparing and management of budgets
Provide financial support to the project team members i.e: Quarterly funds disbursements
Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher
Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
Ensuring compliance with all regulatory requirements as relating to existing laws
Processing of payments
Responsible for the management and administration of the payroll
Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
Resolve finance related queries
- Ensuring coordination and adherence by local Program Accountant
Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.
Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner
- General administration and tasks
Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
Making in-country arrangements for US staff and visitors traveling to Kenya
Organizing team meetings, circulating agendas and taking/circulating minutes
Represent the finance department at the Board of Directors’ quarterly meetings
Performing general administrative duties; correspondence, procurement and maintenance of equipment
University degree in accounting, finance or related degree
Minimum CPA Part II qualification
Previous experience working with QuickBooks Pro and online QuickBooks
Previous experience managing the entire auditing process
Previous experience in grant management and reporting on both restricted and unrestricted funds
Advanced knowledge of Microsoft Excel
Experience working for a nonprofit and/or an international organization that has multiple locations
How to Apply:
If you meet the above qualifications, please email your resume and cover letter indicating your expected salary and availability by email.