Finance & Administrative Officer

at Kakenya’s Dream
Published June 5, 2022
Location Nairobi, Kenya
Category Finance  
Job Type Full Time  

Description

Kakenya’s Dream seeks to empower and motivate young girls through education to become agents of change and to break the cycle of destructive cultural practices in Kenya, such as female genital mutilation and early forced marriage. These future leaders will improve their community, their nation, and the world. We challenge ourselves to come up with the best educational system for young African girls and we promise to share our models with others.

 

The Finance & Administrative Officer is responsible for the day-to-day accounting functions and supporting the organization’s operations. Day-to-day management of the accounting operations and procedures includes general ledger accounting maintenance, account reconciliation preparation, accounts payable and receivable management, support of grants management, budget development, payroll processing, and financial statement preparation and analysis.

 

Reports To: Country Manager

 

Type of contract: One - year renewable contract

 

Location: This position is based in Nairobi but it is expected that the individual in this position will travel to the field office located in Transmara West, Narok County, approximately every other month for two-three days at a time, to meet and coordinate with the program staff.

 

Duties and Responsibilities

 

  1. Financial administration

 

Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls

Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis

Liaising with external auditors to ensure regular and annual audits are carried out smoothly

Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets

Preparing and management of budgets

Provide financial support to the project team members i.e: Quarterly funds disbursements

Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher

Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters

Ensuring compliance with all regulatory requirements as relating to existing laws

Processing of payments

Responsible for the management and administration of the payroll

Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB

Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)

Resolve finance related queries

  1. Ensuring coordination and adherence by local Program Accountant

 

Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.

Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner

  1. General administration and tasks

 

Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.

Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts

Making in-country arrangements for US staff and visitors traveling to Kenya

Organizing team meetings, circulating agendas and taking/circulating minutes

Represent the finance department at the Board of Directors’ quarterly meetings

Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications

 

University degree in accounting, finance or related degree

Minimum CPA Part II qualification

Previous experience working with QuickBooks Pro and online QuickBooks

Previous experience managing the entire auditing process

Previous experience in grant management and reporting on both restricted and unrestricted funds

Advanced knowledge of Microsoft Excel

Desired Qualifications

 

Experience working for a nonprofit and/or an international organization that has multiple locations

 

How to Apply:

 

If you meet the above qualifications, please email your resume and cover letter indicating your expected salary and availability by email.

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