Finance & Administrative Officer

at IDEA
Published November 17, 2022
Location Khartoum, Sudan
Category Finance  
Job Type Full Time  

Description

Based in Khartoum - Sudan*, International IDEA seeks to appoint:*

FINANCE AND ADMINISTRATIVE OFFICER

The project intends to contribute to these over-arching objectives by inspiring and supporting change processes undertaken by a Group of Eminent Sudanese, strategically chosen public interest groups (including civil society organizations (CSOs), thinktanks and research centres),

The Finance and Administrative Officer will provide high level financial and administrative support in accordance with project needs and requirements for the Khartoum Office, and will be responsible for accounting, payments, bank account management and providing support to the office on financial and procurement aspects.

Key responsibilities for this position include:

Processes invoices, advance requests, project expenditure reports, prepares and process payment requests accordingly
Performs bank reconciliations and handles the petty cash fund, clearance of receivables, overall cash management and facilitates monthly financial closures in accordance with office and institutional requirements
Assists with expenditure control, advising team members on possible cost-saving measures.
Coordinates and monitors the usage and maintenance of project equipment and vehicles
Prepares and follows up on the collection of VAT refunds from the Sudan Government Revenue and Customs authority
Enters data into the ERP system and prepares monthly expenditure receipts and reports
Monitors cash flows and ensures adequate cash levels are maintained every month for the project.
Contributes to the preparation of and responding to the office and project audits
Operates and maintains use of computerized accounting systems and spread sheets to assist day to day accounting procedures and with reporting requirements
Ensures compliance with donor financial and procurement policies including financial accounting obligations where applicable
Ensures that International IDEA complies with relevant national laws and procedures pertaining to project finance and administration.
Maintains records of fixed assets and updates them on a quarterly basis

Education

University degree in business, financial management or other relevant discipline

Experience

Minimum three (3) years of progressive responsibility in supporting Accounting, Finance, Administration and Grant Management functions

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