Finance Analyst

at ActionAid
Published March 20, 2022
Location Johannesburg, South Africa
Category Finance  
Job Type Full Time  

Description

ROLE OVERVIEW

 

This role is responsible for ensuring that the Global Secretariat (GS) payroll processing and related financial transactions; accounting, and general finance processes are carried out efficiently and in line with relevant policies and procedures. This role has elements of both payroll and finance functions with around 70% dedicated to the payroll function and the remaining 30% to the finance function. This role also contributes to the review of payroll and  finance processes with the aim of ensuring transactional excellence.

 

 

 

AREAS OF RESPONSIBILITIES

 

  1. Strategic Impact and contribution

 

Ensures that the Global Secretariat (GS) payroll, accounting and financial management processes are done in line with agreed policies and procedures

Works closely with others in the People, Finance and Operations Cluster to contribute to ActionAid’s payroll and finance systems, processes, and guidelines

 

 

  1. System, Policies and Procedures, and Product Management

 

Payroll Management

 

Ensures that all payrolls (includes UK, International, Kenya and, South Africa and other locations where GS staff are based) are accurately and timeously processed

Ensures that payroll recharges are processed timeously and accurately

Ensures accurate computation of nett salaries considering deductions, benefits and withholdings as advised by HR

Ensures that payroll and related tax documents e.g., EMP201, Tax Directives, P45 are filed and are readily available

Responsible for tax year end including tax certificates (EMP501, P9 etc)

Updates general ledger and payroll files to ensure that they reconcile to payroll reports

Prepares reconciliations, accounting files, records, and schedules

Resolves payroll queries and timeously responds to employee questions concerning payroll

Participates in payroll audits by providing information timeously as requested by auditors

Oversees employee payslip management. This includes ensuring that GS staff receive their payslips timeously and that any payroll related queries are responded to

Supports payroll and taxation compliance with governmental and statutory laws on payroll taxes and accounting

 

 

Managing Payments processing and remittances

 

Ensures that multi geographical invoice payments are processed and captured correctly

Ensures that all ActionAid International (AAI) suppliers are paid on a timely basis:

According to credit terms, and payments checklist

Appropriately authorised

in an appropriate form (e.g. Payment request form (PRF), Expenses, Funds Transfor forrms, Internal transfer, Per diem)

Prepares and processes remittance payments

Sends to supplier’s payment confirmation and remittances

Ensures that transactions are captured correctly, timeously, and accurately.

Maintains a reconciliation process with Treasury

Maintains all accounting documents

Maintains the Supplier’s Tracker and Remittances Tracker

Reviews the current payment process and assists with relevant automation required to make the process efficient

 

 

Ledger processing, maintenance, and management

 

Ensures timely posting of all transactions into the ledger.

Ensures that the balance sheet reconciliations are performed across various GS ledgers

Ensures integrity of ledger postings

Reconciles general ledger accounts on a timely basis.

 

 

Recharges management assistance

 

Capturing of all valid Recharges and follow up of non – valid recharges monthly.

Manage internal invoicing process where the recharge system is not used, including recharge of GS incurred costs to other units

Liaise with countries in ensuring intercompany confirmation on the charges quarterly

 

 

Bank and Cash management

 

Assist with the updating and maintenance of all bank mandates

Assist in liquidity management

 

 

Other Finance functions

 

Oversees credit card management

Attends to adhoc finance requests

The role holder will from time to time be required to carry out any other duties that are within the scope of the job

 

  1. Issue Resolutions, Crisis/Risk Management

 

Assists in the preparation of internal and external audits, including planning and execution.

Assists in preparation of audit file and supporting documentation.

Contributes to Hub Finance annual audits including financial statements as well as consolidated audit support

Supports the implementation of Audit recommendation.

Finance, legal registration compliance

Provides information to relevant tax authorities and regulatory bodies in locations where GS staff are based

Prepares, files and submits returns to regulatory bodies for the GS

Proactively identifies risks and weaknesses in internal controls and work with the Accounts Manager to ensure that these weaknesses are resolved

 

  1. Communications, Influencing, and Coordination

 

Communicates with country staff, GS current and former staff members in order to resolve queries relating to payments, payroll, expense claims and other related areas

Advises staff and management on the appropriate Finance policies and processes

Liaises with the internal and external auditors and provides information as requested

Acts as a liaison between external auditors and internal stakeholders.

Communicates with and maintains a healthy relationship with AAI suppliers and service providers and resolves queries with a sense of urgency

Collaboration with other departments to promote efficiencies

 

 

PERSON SPECIFICATIONS

 

  1. Education and Qualifications

 

Educated to at least a Diploma level in Financial management, Human Resources  or related field;  or equivalent experience in the payroll management and finance functions.

 

 

  1. Essential Experience

 

Substantial experience (at least 4 years) working in a similar role

Substantial experience of payroll management

Experience with working with Sage payroll systems is essential

Experience in managing EMP501’s and tax year end processes

Experience of working in an international environment

Fair experience in a financial or management accounting environment

Commitment to ActionAid’s vision, mission, values, and ways of working Significant post qualification experience

Proven track record of Payroll management

Experience in General Ledger Management will be advantageous

  1. Essential Knowledge

 

Working knowledge of payroll packages, especially Sage Payroll systems

Working knowledge of finance computer packages preferably including Sun

Knowledge of key Data Protection laws such as GBDR and POPIA Act

Working knowledge of an NGO reporting and tax legislation, including basic employee-related requirements

Working knowledge of payroll, tax, International Financial Reporting Standards ( IFRS) and related legislation

Cross functional knowledge of good payroll and finance practices

 

 

  1. Essential skills

 

Ability to work in a multicultural and multi-geographical environment, engage in social justice activism/advocacy and demonstrate innovative practices.

Advanced Excel skills

Ability to relate to others with strong communications skills and flexibility

Strong analytical and problem solving skills

Self-starter and takes initiative with the ability to automate key finance processes. “Out of the box” thinking

Responsive and customer-service focused

Organization and attention to detail

Feminist leadership skills and attributes, including self-awareness, a positive growth mindset and ambitious drive for collective results, excellent collaboration and team-building skills, commitment to self-care and caring for others, ability to give and receive honest and respectful feedback, and strong commitment to dismantling bias and promoting equity and inclusion

 

 

Language requirements

Excellent verbal and written communication skills in English

 

Interested candidates can send their CV

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