Finance Assistant

at CARE
Published September 1, 2022
Location Garowe, Somalia
Category Finance  
Job Type Full Time  

Description

General Objective

 

Reporting to the Senior Finance Officer, the incumbent will manage the receipt and disbursements of funds and maintain an adequate filing system for all accounting/PAMODZI-related documentation.

 

Specific Roles and Responsibilities

 

Cheque Transactions

Draw cheques and stamp ‘paid’ with the correct cheque number and date before forwarding documents to the SNR FO for review;

Book an appointment with the signatories to have the cheques signed;

Issue cheques to both staff and vendors. Proper recording of the cheque; number, vendor name, and the amount must be done before issuing of the cheques;

File receipts once received from vendors (Including Dahabshil)

Petty Cash Disbursements and Maintenance

Ensure signing authority approves all Travel Expense Reports (TERs), and payments with all charging details provided

Ensure all vouchers/invoices are accurate;

Ensure restrict petty cash payments to the established amounts for each currency;

Ensure reimbursements are at 75% of the float so that there is cash at any one time;

Account for all advances on the same day and bring to the management's attention any overdue advances by staff and perform cash reconciliation/count;

Account for all petty cash vouchers and include the void vouchers.

Cash Management

Receive cash and check payments a deposits it within 24hrs;

Ensure you issue receipts for all cash received each day;

Ensure all payments are supported and properly coded to enable quick entry the in People Soft system;

Ensure the petty cash box is kept in the safe overnight separately from the other cash.

Filing

Maintain an adequate filing system for all accounting PAMODZI-related documentation.

File all coding slips in sequential order. On a weekly basis, ensure that all sequential numbers have been accounted for and filed accordingly.

Identify all missing transaction numbers and ensure they are found and filed, and inform the supervisor when they cannot be traced for further follow-up;

Retrieving documents from the archive for audit and special requests and recording the transactions on the document movement register.

– Other duties as requested by your supervisor.

Education/Training

 

Required

 

Bachelor's degree for BBA, Accounting and Finance

Desired

 

Specific safety and security training in NGO context. Qualification as a trainer in safety and security.

Experience

 

2-3 years of experience in working the Finance Department for a Humanitarian Organization.

 

Technical Skills

 

Soft skills, solving Problem skills, Interpersonal skills, and Effective Communication

 

How to apply

 

Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV in one PDF document by referring to the job title “(Finance Assistant- Garowe Somalia)” as the subject line of the email

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