Finance Assistant

at Population Services International
Published November 1, 2022
Location Nairobi, Kenya
Category Finance  
Job Type Full Time  

Description

PSI seeks to recruit a dynamic, self-driven and results oriented individual to join the team. The successful candidate will be responsible in offering support in payroll management, managing of records and ensuring that they are easily retrievable and offering timely support in preparation of finance reports. Sounds interesting? Read on!

Your contribution

• Accounts Receivable Maintenance: Handle the AR queries and follow-up for settlement in accounts below: - o Staff Advance Accounts: Responsible for monthly advance account statements i.e. to capture advances, payments and Prepare liquidation journals for review and approval; o Deposit Accounts: Track and reconcile refundable deposit items and the of such accounts. o Prepaid Vendors Account Maintenance; Prepare monthly liquidation schedule i.e. expat allowances; Local staff fringes and Common Cost Allocation journals for review and approval.

• Banking: Receipt of funds received from staff and/or vendors; Preparation of the deposit vouchers for review and approval process. Ensure proper and timely banking. Make timely accurate payments online/cheques.

• Mobile Money: Make payments and maintain Cash management policy requirements.

• Travel Training & Support: Initiate and support in periodic Travel policy trainings for staff. Review of travel reimbursement claims. Answer staff queries related to travel.

• Data Entry: Prompt update of the accounting system and accounting spreadsheets. Carry out Inventory/Items receipt. Daily cashflow updates.

• Reporting: Support in the preparation of various Finance reports as required; Monthly Scan and attach all Payments, Deposits and Journal Vouchers on SharePoint. Prepare monthly aging reports for Staff/Travel advances and Deposits held for review and approval.

• Staff Bill Reviews: Maintain staff bills/accounts. Ensure telephone bills are authorized after personal calls are declared. Sample, test and escalate questionable bill charges/calls.

• Filing: Carry out archiving and/or filing of supporting documents (ensure secure logical referencing and easy retrieval)

• Audit Support: Support during internal and external audits. Ensure documents are returned and 100% submission of documents.

• Fixed Assets: Fixed assets register maintenance in liaison with Asset Custodian. Prepare the physical asset verification reports for review and approval as a guide to ensuring all assets are insured. Disposal records, clearance, and receipting. Coordinate physical verification exercise and records.

Education

CPA/ACCA Qualification

• Degree in Finance or Accounting

Experience

4 years minimum work experience with Non-governmental Organization or similar organization

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