Description
HAMAP-Humanitaire is seeking a qualified and detail-oriented Finance Assistant to support the financial management of its operations in Syria, contributing to the effective implementation of its humanitarian mine action programme.

The Finance Assistant will be responsible for supporting day-to-day financial operations, including accounting and bookkeeping, payment preparation, management of financial records, bank and cash reconciliations, and monthly financial reporting. The position will ensure that financial transactions are accurately recorded, properly documented, and processed in accordance with HAMAP-Humanitaire’s internal financial procedures, donor requirements, and applicable national regulations.

Under the direct supervision of the Country Coordinator in Syria, the Finance Assistant will work closely with programme and support teams to ensure timely financial processing, accurate reporting, and effective financial controls.

The position will also contribute to financial monitoring and reporting of local implementing partners, including reviewing supporting documentation, identifying discrepancies, and following up on financial reporting requirements in coordination with the Regional Finance Officer.

As HAMAP-Humanitaire establishes its operational presence in Syria, the Finance Assistant will support the implementation of financial systems, accounting tools, and documentation procedures, contributing to the accuracy, transparency, and accountability of financial operations.

Hierarchical and organizational links:

Reports to: Country Coordinator in Syria

Technical reporting line: Regional Finance Officer for Middle East

Coordinates with: Regional Support Functions Manager for Middle East, Admin and Logistics Assistant, programme and technical teams, HQ Finance Department, and local implementing partners.

Objective 1: Day-to-Day Financial Management and Accounting

To ensure accurate and timely processing of HAMAP-Humanitaire’s financial transactions in Syria, including bookkeeping, payment preparation, cash and bank management, and financial recordkeeping, in accordance with internal financial procedures, donor requirements, and applicable national regulations.

Objective 2: Financial Reporting

To support the preparation of monthly financial reports, reconciliations, and financial documentation required by regional management and HQ. Contribute to expenditure tracking and cash flow planning by maintaining accurate financial information and providing timely updates to the Regional Finance Officer.

Objective 3: Partner Financial Reporting and Compliance

To support the financial follow-up of local implementing partners through the review of supporting documentation, identification of discrepancies, and follow-up on required corrections. Contribute to ensuring compliance with partnership agreements, approved budgets, donor requirements, and HAMAP-Humanitaire’s financial procedures, under the technical guidance of the Regional Finance Officer.

Main responsibilities
Day-to-Day Financial Operations and Accounting

Record daily financial transactions in the relevant accounting sheets, ensuring accuracy and correct allocation of expenditures.
Prepare payment documentation and verify that invoices, receipts, and supporting documents are complete and compliant with HAMAP-Humanitaire’s financial procedures.
Verify that all required approvals are obtained before processing payments.
Prepare and follow up on payments to suppliers, service providers, and staff, maintaining accurate records of outstanding payments and commitments.
Maintain updated cashbooks and bankbooks, and prepare regular cash and bank reconciliations.
Support the processing of monthly salaries, allowances, taxes, and social security contributions in coordination with the relevant support functions.
Maintain accurate and organised financial records, ensuring proper physical and electronic filing of all supporting documentation.
Financial Reporting and Compliance

Prepare and submit monthly financial reports, including cashbooks, bankbooks, reconciliations, and supporting documentation, in accordance with established reporting deadlines.
Verify the completeness and accuracy of financial documentation, including procurement and HR-related supporting documents, before inclusion in financial reports.
Assist in preparing financial information and documentation required for donor reporting and internal financial reviews.
Support internal and external audits by organising financial records, providing requested documentation, and following up on identified documentation gaps.
Identify and report financial discrepancies, missing documentation, or potential compliance issues to the Country Coordinator and Regional Finance Officer.
Local Partner Financial Follow-Up

Follow up with local implementing partners to ensure the timely submission of financial reports and supporting documentation.
Review partner financial reports, expenditure records, and supporting documents for accuracy, completeness, and compliance with approved budgets, partnership agreements, and donor requirements.
Identify discrepancies, missing documents, or ineligible expenditures and communicate required corrections to partners, in coordination with the Regional Finance Officer.
Maintain organised records of partner financial reports, supporting documentation, and follow-up actions.
Provide practical guidance to partner finance staff on reporting templates, supporting documentation, and financial procedures, under the technical guidance of the Regional Finance Officer.
Financial Coordination and Administrative Support

Coordinate with the Admin and Logistics Assistant to ensure that procurement-related financial documentation is complete and properly processed.
Support cash management arrangements, including monitoring cash availability and preparing cash replenishment requests when required.
Assist with administrative procedures related to bank account operations and financial transactions, in coordination with the Country Coordinator and Regional Finance Officer.
Maintain regular communication with the Regional Finance Officer regarding financial reporting, pending payments, and operational challenges.
Perform other finance-related duties reasonably assigned by the Country Coordinator, in coordination with the Regional Finance Officer**.**
Risk Management and Authority
The Finance Assistant supports the implementation of financial controls and ensures that financial transactions, records, and supporting documentation comply with HAMAP-Humanitaire’s internal procedures, donor requirements, and applicable national regulations.

The position is responsible for identifying and reporting financial discrepancies, missing documentation, irregularities, or potential compliance risks to the Country Coordinator in Syria and the Regional Finance Officer for Middle East. Any corrective action requiring management approval must follow established procedures and delegations of authority.

Limits of the Role
Unless specifically delegated and authorised, the Finance Assistant shall not:

Approve expenditure, payments, procurement, or contractual commitments outside the established delegation of authority.
Authorise payments or financial transactions without the required supporting documentation and approvals.
Approve partner financial reports or validate questionable or unsupported expenditure independently.
Make financial, contractual, or donor-related commitments on behalf of HAMAP-Humanitaire.
Override established financial procedures, internal controls, or segregation of duties.
Required competencies and qualifications
Qualifications and Experience
Education

Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related field.
A relevant professional qualification or certification in accounting or finance would be an asset.
Experience

Minimum of 2 years of relevant professional experience in finance, accounting, or financial administration within an NGO.
Practical experience in bookkeeping, payment processing, cash and bank reconciliations, and financial reporting.
Experience in reviewing financial documentation and ensuring compliance with internal financial procedures and donor requirements.
Experience working with local implementing partners, including reviewing partner financial reports and supporting documentation, would be an asset.
Previous experience in humanitarian mine action programmes would be an asset.
Required Skills
Behavioral

Demonstrates integrity, accountability and professionalism, taking responsibility for decisions and responding constructively to feedback.
Plans and prioritises work effectively, anticipates risks and takes initiative to achieve high-quality results within established deadlines.
Works collaboratively with colleagues, local partners and other stakeholders, contributing to a constructive and respectful working environment.
Communicates clearly and effectively and builds positive working relationships across different functions, cultures and operational contexts.
Promotes continuous learning, knowledge sharing and improvement, and supports the development and performance of others.
Demonstrates adaptability and sound judgement when working across multiple countries and in changing operational environments.
Promotes a working environment free from discrimination, harassment, retaliation, sexual exploitation and abuse, and upholds HAMAP-Humanitaire’s safeguarding and PSEA principles.
Promotes inclusion and equal participation and considers gender and diversity perspectives in the performance of responsibilities.
Technical

Good understanding of basic accounting principles, financial procedures, and bookkeeping practices.
Ability to prepare and maintain accurate cashbooks, bankbooks, reconciliations, and financial records.
Ability to review invoices, receipts, and supporting documentation for accuracy, completeness, and compliance.
Familiarity with donor financial requirements, expenditure eligibility, and internal controls.
Ability to review partner supporting documents and identify discrepancies.
Good proficiency in Microsoft Excel and other Microsoft Office applications.
Familiarity with accounting software and financial reporting tools would be an asset.
Languages
Fluency in Arabic, both written and spoken, is required.
Good working knowledge of English, both written and spoken, is required.
Knowledge of French would be an asset.

Please send your resume/CV