Job Profile

The Finance Coordinator will be responsible for overall financial management, ensuring sound budget development, monitoring, and compliance, as well as producing high-quality financial reports for both management and donors. The position plays a key role in strategic financial planning, safeguarding organizational resources, and supporting program teams with financial insights.

Key responsibilities

Financial Management:

Oversee daily financial operations including payments, reconciliations, and accounting.
Ensure compliance with organizational financial policies, donor requirements, and statutory obligations.
Manage cash flow and liquidity to support program implementation.
Maintain accurate and audit-ready financial records
Track financial performance against approved budgets and milestones by developing and maintaining the systems and tools for tracking financial performance, including budgets, expenditures, and milestones achieved.
Monitor actual expenditures against approved budgets on a regular basis, comparing variances and identifying potential discrepancies or areas of concern and sharing with the Sr. Finance Manager and Program managers. Guide project managers in expense monitoring and projections.
Donor Proposal:

Support preparations of new grant budgets and/or revising existing grant budgets for the country program under the guidance of the Finance Manager and working closely with program staff.
Take charge of coordinating and guiding staff members involved in the budget development proposal process, ensuring alignment with organizational objectives and donor requirements.
Ensure compliance with donor and organizational requirements. Stay informed about the specific requirements and regulations set forth by donors and the organization regarding budgeting and financial reporting.
Review and interpret donor agreements, contracts, and guidelines to understand the financial requirements and restrictions applicable to each project and share with the Finance and Program staff.
Liaise with Relief International Partners during budget development and coordinate with partners to review their budgets, address the comments from the donor and RI RSO/GSO Offices, and ensure consistency in reporting formats and procedures.
Award Administration:

Monitor key indicators and project spending for awards. Review financial reports and documentation related to awarded grants or contracts, verifying compliance with donor requirements, organizational policies, and regulatory standards.
Prepare donor-required invoices and financial reports. Prepare invoices/FACE FORMS & Financial Reports in accordance with donor guidelines and regulations, ensuring accuracy in the breakdown of costs, supporting documentation, and adherence to invoicing timelines.
Provide budgetary review for sub-awards and the Financial Reports.
Assist in program-specific financial audits.
Budgeting:

Assist in budget revisions for existing awards. Collaborate with project managers, program staff, and finance personnel to assess the impact of proposed budget revisions on project deliverables, timelines, and outcomes. Gather relevant financial data, including actual expenditures, forecasted expenses, and available funding sources, to inform the budget revision process.
Provide support in managing and tracking all partner budgets and financial reporting deliverables, inform the Partnerships Finance team and the Program Coordinators of any potential issues with spending and financial reporting.
Review and consolidate budgets with the aim of gaining a clear understanding of budget guidelines and instruction and proper coding.
Financial Reporting***:***

Prepare financial reports and flag any compliance in financial reporting and address them with the consultation of the Finance Manager.
Liaise with the Finance Partnerships staff with regard to any sub-award financial reporting or payment request as necessary.
Laisse will update the reporting calendar with the Grants team and circulate it within the finance department.
Be the focal point for financial reporting preparations and submission to donors.
Ensure that financial reports are accurate, Project codes are up to date in the System, and submitted on time in line with donor’s rules and regulations.
Other

Ensure RI’s program requests and forecasts align with the donor-approved budget.
Prepare and upload NetSuite budget codes and ensure they are done properly for accuracy and completeness.
Ensuring donor regulations are adhered to for all aspects of the operations.
Support project donor audits and donor project monitoring.
Experience and skills required:

Experience

Bachelor’s degree in finance, Accounting, Audit, Business Administration, or related field (Master’s preferred)
Professional certification (e.g., CPA, ACCA, CIA) is strongly preferred
At least 7 years of relevant experience in audit, compliance, or grants management
Experience working with donor-funded NGOs and partnerships
Strong knowledge of donor regulations (e.g., USAID, ECHO, DFID, GIZ, UN Agencies)
Experience in risk assessment and internal control frameworks
Excellent report writing, analytical, and communication skills
Strong training/facilitation skills for staff and partners
Skills

Ability to design and implement efficient and effective workflow processes and procedures,
Demonstrated negotiation skills and ability to make good decisions and apply creative problem solving;
Excellent communication skills, including written and oral communication, and the ability to communicate effectively in a variety of situations.
Ability to express ideas and concepts clearly and convincingly with internal and external stakeholders; Ability to work under pressure in a fast-paced team environment;
Strong computer skills and experience with Microsoft Office applications, particularly Word, Excel and Outlook.
Fluency in English is required.

Please send your resume/CV