Role Information:
Job Title: Finance, HR and Logistics Manager in the Central African Republic

Location: Bangui, CAR with regular visits to the base(s) in the country

Report: Country Peacebuilding Manager, CAR and the Director of Finance in the UK

Type of contract: This position is open to both national and international candidates

Supervision : Hierarchical management of 3 Hub Finance, Administrative and HR Officers, and a small support team in Bangui

Salary: 50,000-54,000 € gross, 33 days of annual leave plus R&R, in-country accommodation (shared housing) and per diem

Duties and Responsibilities:
He/she ensures legal monitoring, ensures that financial standards are applied in terms of accounting, internal control system and reporting.

The Finance, HR and Logistics Manager provides technical support and strengthens the capacity of the support team under his/her responsibility.

Key Responsibilities:
– Administrative and HR management:
Ensure fiscal and legal monitoring of the mission vis-à-vis the country's institutions and ensure compliance with the legislation in force in all the actions of the program
Ensure the follow-up of the procedures for registering the mission with the authorities concerned
Manage national staff contracts in conjunction with the Ministry or Delegation of Work and Social Security
Participate in inter-admin meetings with other NGOs
Ensure the recruitment and support of national staff, including members of his team
Identify training needs, train and provide technical support to team members
Conduct annual appraisal interviews for your team
Ensure all new staff receive a comprehensive induction, including mandatory Safeguarding training, and maintain accurate records to confirm completion and compliance
Work closely with the Safeguarding Team to promote a strong safeguarding culture and ensure that all safeguarding policies, procedures, reporting requirements, and follow-up actions are implemented and adhered to across the country programme
- Accounting and treasury:
Supervise the accounting cycle of the mission
Ensure the supervision, control and accounting consolidation of the mission, the monthly accounting closing for sending to the headquarters and supervise the archiving of accounting documents on SharePoint
Ensure smooth cash flow control and management
Validate cash inventories, bank reconciliations
Monitor and manage cash flow in the safe and bank accounts, and ensure that cash requests are anticipated and communicated in advance
Compile the cash flow forecasts of the bases and prepare the request for funds at the headquarters
Checking analytical assignments and making corrections
Ensure the proper preparation of internal and external audits and ensure financial controls
- Finance and Reporting
With colleagues associated with the program, use budget tracking reports to forecast future expenditures and recommend reallocation or modification of the agreed budget
Analyse financial information, ensure compliance with the mission's financing plans, donor contracts and anticipate possible financial risks
Is responsible for ensuring that financial procedures and mission control are respected and updated
Ensure the preparation of new budgets and follow up on them
Provide technical support to operational and budget holders on financial management
Develop and implement procedures and financial monitoring tools
Ensure compliance with the country's tax rules, prepare tax returns and make their payments
Ensures the training and follow-up of partnerships for financial, HR and logistical aspects
Prepare financial reports and submit to the Director of Finance in the UK
-Logistics
Ensure the management of the supply chain and logistics
Participate in security management with the Country Manager
Ensure compliance with the logistics and procurement procedures of the European Union (PRAG) and Concordis International on the mission
Manage IT and communication equipment and Concordis leases on the mission
- Qualifications and Skills
Master's degree or professional qualification in accounting, finance, economics, business administration or related field
Minimum 5 years of experience in administrative and financial management within an NGO/international organization
Proven knowledge of financial systems, experience in supervising financial operations in the context of NGO project management, and experience in financial reporting to international donors such as the European Union
Excellent financial and analytical skills
Excellent communication and writing skills to effectively report on the financial performance of programs
Ability to manage teams and demonstrate leadership
Ability to assess the finance, HR and logistics skills of the teams, and to train them
Experience in supervising logistics and HR operations, including remote team management
Full professional skills in French (written and spoken) and English are desirable
Excellent command of computer tools, in particular Microsoft Excel
Strong communication and presentation skills
Ability to interact, communicate and negotiate with local authorities and communities in an open, transparent, constructive, patient and effective manner
Ability to grasp sensitive issues related to cultural differences and political issues, and to be able to approach them with tact, diplomacy and sensitivity.

Applications will only be considered if they are submitted as follows:

Submit your resume and a cover letter as two separate documents. The cover letter must include the following points (failure to do so will exempt your application):

Describe the most complex budget you have managed and include the following information:
Budget value and donor(s)
Number of projects and locations involved
Financial risk or challenges encountered
How you monitored expenditure and ensured compliance
Any budget revisions or reallocations you managed
The outcome and lessons learned
(this section should be maximum 500 words)
Provide an example of a team you have led, how you developed staff capability and details of a difficult people management issue you resolved (maximum 500 words)
Give an example of a time when you identified a financial, procurement or compliance risk and describe how the risk came to your attention, your actions taken to investigate it or address it, any controls or procedural changes implemented, how you ensured accountability and the final outcome. (maximum 500 words)
Which languages you can use at a professional level, including verbally and in writing.
The document must be saved in PDF format in the following format:

Your first name-Your last name–Name of the document–Date (mmyy), e.g. John-Smith-CV-0524

Please send both documents with the email title of CAR Finance, HR & Logistics Manager, Bangui