Finance Manager

at International Rescue Committee
Published May 29, 2022
Location Dallas, TX, United States of America
Category Finance  
Job Type Full Time  

Description

 

Job Description

 

 

Job Overview: The Finance Manager accurately controls and manages the implementation of the accounting systems in the Dallas and Abilene offices and collects and processes IRC’s financial data in order to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information.  The Finance Manager will supervise the finance coordinators and report to the Executive Director.

 

Major Responsibilities:

 

Responsibilities include, but are not limited to:

 

Finance:

 

Accurately track and analyze expenses and revenue; advise leadership with the objective that annual revenue exceeds expenses for all offices

Work with Executive Director and development team on the development of all budget proposals for grants and propose budget modifications throughout the year as needed.

Ensure office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles

Review all accounting transactions to ensure proper coding and record transactions within IRC’s accounting software

Prepare journal entries to record HQ transactions in the local office’s accounting software

Prepare monthly financial reports and submit to IRC HQ as per scheduled due dates

Reconcile local office’s database against HQ’s database on a monthly basis and investigate and resolve differences in coordination with the Deputy Director of Finance

Facilitate external and internal audits as needed

Prepare financial reports to various donors as per contractual obligations and coordinate their submission

Supervise the locals offices’ banking arrangements

Prepare annual and quarterly cash budgets and submit the monthly cash transfer requests

In coordination with department leadership, prepare the annual operating budget and subsequent reforecasts in accordance with established guidelines

Collaborate closely with the local program and development teams as well as headquarter-based finance, business development, and awards management units on grant/contract budget development, tracking and reporting

Prepare grant-/project-specific monthly actual to budget report and coordinate the submission of approved reports

Provide clear and transparent guidance to programs on their respective projects, grants and contracts; clearly communicate and facilitate financial discussions with non-finance staff

Ensure all staff have Integra/Power BI access with accurate security roles

Provide supervision, support, guidance, professional development and leadership opportunities to finance staff

Collaborate with local leadership to provide finance and budgeting professional development, support and guidance for non-finance

Administration & Internal Controls:

 

Provide high level leadership to assigned team in accordance with the IRC’s People Manager Standards, including:

o   Weekly one-on-one meetings with direct reports and regular team meetings

 

o   Effective delegation of duties and responsibilities

 

o   Consistent and ongoing feedback and communication

 

o   Extensive professional development support and coaching of team members

 

o   Be an active, contributing member of the local Leadership Team

 

Work closely with the Operations Manager to ensure the operations of the Dallas and Abilene offices are efficient and effective in the areas of infrastructure, contractors and vendors, inventory, equipment and supplies, protocol and procedures, and planning

Safeguard the organization’s assets by implementing IRC’s Internal Control procedures

Review current service agreements for cost effectiveness and recommend changes as appropriate

Maintain grant and contract files for all programs

Develop and/or update office procedures to increase efficiency and effectiveness

Other duties as assigned

Requirements:

 

Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, integrity, and equality as defined in the IRC Way

Undergraduate degree required, preferably in related field such as Finance, Accounting, or Business Administration.  Graduate degree preferred.

At least 6 years of progressively responsible finance, budgeting, and accounting practices experience required, preferably in a grant-driven, not-for-profit, social services environment

Experience managing financial operations across multiple states preferred

Prior team management experience strongly preferred

Proven computer-based accounting skills, including spreadsheets and other financial related software programs; experience using Microsoft Dynamics, Integra, Power BI or other similar integrated enterprise resource planning (ERP) software strongly preferred

Proficient in general office software programs like MS Word, Excel, email, and internet

Proven ability to work as a team member in a cross-cultural environment

Excellent verbal and written communication skills

Ability to prioritize and manage time effectively

Ability to effectively work with HQ finance staff

Fluency in English, written and spoken

 

Interested candidates can send their CV

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