Job Purpose Summary

The Finance Manager, overseas all financial activity for the Levant programmes and commercial work. They are responsible for providing strong financial support to all internal and external stakeholders; ensuring sound financial systems and processes are in place; and that controls are effective.

Key Responsibilities and Accountabilities
Core Responsibilities

Work as part of the finance team to ensure the integrity of all financial records are maintained and highlight any policy violations or risks to the Regional Director and Group Financial Director
Maintain Quick Books including regular postings and related accounts reconciliations
Ensure all financial reporting is accurate, complete and produced to agreed timelines
Lead on statutory accounts preparation for local entities and managing year end audit – this will range in involvement across the countries
Continue to build a positive and collaborative team culture within the Finance Team and across the organisation
Support the Regional Director and Group Financial Director with implementation of sound accounting principles and good practice to ensure transparency and accountability
Establish a high level of credibility and build strong working relationships with internal and external parties
Ensure consideration of UK charity governance in financial reporting and decision making
Line Management

Set personal objectives and development plans in line with team objectives and the overall financial strategy of Turquoise Mountain
Provide mentoring and appropriate day-to-day support
Embed a culture of continual improvement to increase transactional efficiencies without compromising on accuracy
Embed a culture of customer service excellence towards budget holders and other internal stakeholders in terms of technical competence and written and verbal communication
Financial Planning and Budgeting

Support the Regional Director with the preparation of the annual budget and midyear forecasts in line with agreed budget criteria and timetable set by the Group Financial Director, including reconciliation of donor funding available and identifying gaps in funding
Lead on cashflow forecasting
Financial Governance and Accounting

Support the project finance leads in day-to-day financial matters, adhering to policies/processes, championing high standards for the charity across financial and operational matters
Manage month end closing per agreed timetable
Responsible for month end journals and reconciliation of balance sheet a/cs, and reviewing balances with UK Financial Controller and Regional Director
Carry out full review for completeness and accuracy of information in the financial systems, including correct use of account code, donor code, description and backup documents
Ensure delegated authority thresholds are always maintained
Ensure procurement activity is in accordance with organisational policies and procedures
Compliance & Regulatory Reporting

Be the focal point for tax, social security, bank and legal issues with respective external professionals and the relevant government Ministries for Syria, Palestine, Jordan and in partnership with the UK any British regulatory requirements.
Ensure compliance with relevant financial regulations, taxation and statutory reporting requirements
Ensure compliance with all TM internal policies, including finance, due diligence, procurement and sanctions policies
Lead on the planning, preparation and audit of the statutory accounts for the Jordan and Syria, and maintain oversight on the preparation of the Palestine audits and statutory accounts
Responsible for the preparation of annual statutory audit schedules
Support UK Financial Controller with all Group audit queries within agreed timescales
Financial Reporting

Prepare monthly management a/cs for Jordan and Syria, including review of donor spend, variance analysis with budget holders and identifying any corrective measures needed. Maintain oversight of the preparation of monthly management accounts for Palestine.
Maintain an accurate filing and record keeping system for all financial statements and organisation documents.
Cashflow & Bank Account Management

Monitor and manage cash flow to ensure there are sufficient funds to meet planned programme activities across the region and submit monthly funds request as agreed with UK Finance
Maintain bank accounts and ensure financial governance is in place for all accounts.
Ensure accurate processing of all bank payments, and oversee the bank reconciliations on regular basis
Ensure banking mandate and users are reviewed and updated on time
Responsible for the management of cash in country ensuring strong controls are in place for all cash sales and transactions
Grants & Funding Management

Support the preparation of donor budgets
Both oversee the preparation of the donor financial reports and undertake the preparation of donor financial reports, depending on the situation, ensuring donor requirements are met and reports are agreed back to Quick Books
Monitor the recording and accuracy of donor income received ensuring restrictions are reviewed and supported by signed agreements and class codes agreed with UK Financial Controller
Review of donor spend against grants to ensure spend is in line with budget and grants are completed and closed on Quick Books
Management of donor audits as required
Payroll and Employee Benefits

Oversee the preparation of Jordan payroll, ensuring compliance with local tax regulations
Support in provision of employee benefits, including the administration of health insurance cover
Commercial Accounting

Ensure accurate stock reporting including regular stock takes, WIP review, stock reconciliations and identifying obsolete stock
Support Commercial team with project costing ensuring full cost recovery and review of margin
Monitor debtors on regular basis ensuring credit control actions are taken
Responsible for the preparation of commercial management accounts and review with UK Commercial Analyst
General

Work with the UK Finance Controller on accounting and financial system improvements
In the immediate term, alongside UK colleagues and the Regional Director undertake, the establishment of fit for purpose financial processes for the newly forming Syria project
Support on business processes, administration, and financial management to ensure they are in line with statutory rules and international best practice
Any other tasks as required by the Regional Director and Group Financial Director
Cross-working

Group Finance Director and UK Financial Controller
Budget Holders: build and maintain solid working relationships to ensure budgetary competence and compliance.

Please submit a current CV alongside a covering letter outlining how you fit the person profile. Please combine your cover letter and CV as one pdf document.