Finance Officer

at ACTED
Published November 3, 2022
Location Kampala, Uganda
Category Finance  
Job Type Full Time  
Base Salary Ugs 3.800.000
Salary Units Month

Description

ACTED has been operating in Uganda since 2007. The mission is looking for a meticulous, curious, self-driven and highly proactive person to fill the position of Finance Officer to be based in Kampala, Uganda.

The main role of the Finance Officer will be to ensure proper, timely and accurate financial management, accountancy and documentation of ACTED Uganda projects in compliance with internal and external rules and regulations. In particular, the Finance Officer will ensure efficient, timely and accurate management of financial reporting, review and instalment tracking for partners that are implementing ACTED projects in the Uganda mission in compliance with internal and external rules and regulations.

Functions:
1. Support and Guide IP’s/ CSO in implementing all FLAT Compliance Guideline:

Prepare training material for IPs/ CSOs during kick-off of the project on ACTED/ donor guidelines, grants management and financial reporting requirements and follow up with IPs/ CSOs to ensure proper understanding of the policies and procedures;
Follow up with IPs on regular basis and ensure timely submission of BFUs and financial reports and provide timely quality control on the sub-grantees documentation, creating needed checklists and maintain appropriate level of follow up to ensure improvement
Adapt ACTED templates as needed for IPs/ CSOs in consultation with the CFM and CTCM;
Keep an updated and accurate database of all IPs/CSOs with complete documentation and reporting deadlines (PALs, SGAs, amendments, bank details, fund requests, financial reports etc.);
Keep a copy of all sub grantee files and records and ensure proper filing and archiving of supporting documentation for each financial report;
Follow up with IP on timely submission of fund requests and all supporting document for review before submitting to HQ for validation and payment;
Prepare a summary report detailing the review progress and all issues faced and share with Senior Finance Officer and Senior Compliance Officer and prepare adequate action plan to follow up
Submit monthly IP follow up reports and IP financial tracker to the Senior Finance Officer & Senior Compliance Officer;
2. Payment, Filing & Accounting Procedures:

Responsible for checking & signing capital vouchers before books are uploaded into SAGA while ensuring correct 3rd party codes, A/C codes, budget lines & descriptions are recorded.
Verify and part authorise online transfers/payments
Responsible for supervision and follow up of digitalization process on monthly basis
Support timely and accurate preparation of all internal reports for the mid-year and annual closure. i.e VI + V2 closure during mid-year and annual closure
Responsible for cross checking of allocation as per purchase order/ supporting documents
Responsible for accounting codes accuracy in cash/bank books and payment vouchers according to ACTED Standard entry grid
3. SAGA

Responsible for preparation of the financial sheet and make adjustments as needed/ requested.
Responsible for monthly SAGA checks (dates, accounting codes, standard descriptions, rates and third-party codes) and making sure financial information is up to date and accurate.
Responsible for preparing the NLE and integration in SAGA
4. Reporting:

Support follow up on resources allocation on projects and to flag possible issues to Senior Finance Officer
Responsible for cross-checking of allocations with other departments
5. Protection Mainstreaming:

Promoting and adhering to the Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual workers et al)

 

Education

A Bachelor’s Degree holder in Business Administration majoring in Finance and/or Accounting or Professional CPA holder

Experience

Demonstrated experience of overall responsibility and accountability for the financial management of an organization preferably an INGO

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