Finance Officer

at Lutheran World Federation
Published May 7, 2024
Location Warsaw, Poland
Category Finance  
Job Type Full Time  

Description

The Finance Officer is under the supervision of the Finance Manager. S/he will work in close cooperation with LWF Poland teams as following:

Participate in ensuring all accounting records and supporting documentations for all financial transactions are maintained in systematic order and in a safe and secure condition under the custody of the organization;

Ensure financial compliance through audit check of finance reports from partner and provide written feedback to relevant Program Managers;

Work closely with accountants, program staff on donor reporting, responsible for accuracy of partners financial reports as a part of consolidated report;

Communicate frequently with program and line manager to ensure that all those who need to share information are well informed;

Coordinate with Program Managers the compliance on budget monitoring balances and closure of grants;

Participate in providing the finance manager with complete, accurate and timely financial reports as required for all implemented projects in the office with the required formats;

Oversee daily accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, taxes, social security, inventory, receivable, and payables;

Assist in maintaining effective control over cash and bank (ensure that cash in hand and bank reconcile with accounting records);

Contribute to provide quarterly and where required monthly financial reports to Finance Manager with supporting documentations;

Prepare the financial reports for projects according to LWF format or donor format when required on time;

Coordinate and cooperate with external auditors requirements to provide documents, files or others and when auditing specific projects needed during the year to accomplish the audit on time;

Participate on the Year End Organizational Audit preparation and cooperate with the external auditors requirements to provide the documents, files or others the auditors may ask and to accomplish the audit on time;

Assist and support the Finance Manager in ensuring that field expenditures meet and remain within the approved LWF plans and budgets;

Assist and support the Finance Manager in the preparation of budgets for projects proposals and annual office budgets;

Participate in tracking of all procurement processes up to delivery, acceptance and payment and follow up with requesting divisions on their procurement requisitions, ensuring that all requirements are met by LWF and donor requirement and procedures;

Maintain updated inventories of LWF office and fields offices items and assets; Perform such other duties as may be assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCES

A Bachelor Degree from an accredited university in Accounting, Finance or relevant field; Minimum 3 years’ work experience in a similar position.

Solid experience to work with Windows-based computer software and modern accounting systems specifically SAGE ERP System;

MS Office EXCELL is a must;

Effective under pressure, results oriented and proactive with the ability to multi-task; Good interpersonal communication, negotiating and analytical skills;

Ability to build and motivate teams and individuals to achieve set objectives and targets; Excellent written and spoken English;

NGO experience will be a plus. Ability to travel on a regular basis depending on office needs. All applicants are required to uphold the core values of the Lutheran World Federation:

Dignity, Human Rights, and Justice. We believe that every person has the right to a dignified life, free of abuse, discrimination, and oppression.
Compassion and commitment.
Inclusion and diversity.
Meaningful participation.
Transparency and accountability.
Humanitarian Principles.

Application should include a CV and a cover letter, in Polish and English.

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