Job Purpose

Ensure the application and adherence to the financial policies and procedures followed by the Authority and its supporting partners, while ensuring the accuracy and quality of financial operations.

Key Responsibilities

Record accounting entries in the approved accounting system in accordance with established policies and procedures.
Prepare daily payment vouchers for all financial transactions and ensure that all required supporting documents are complete.
Contribute to reviewing supporting documents and verify their accuracy and completeness prior to approval.
Update internal systems with financial data regularly and in a timely manner.
Track petty cash and advances and ensure their settlement within the specified timeframes.
Ensure that all transactions comply with the organization’s financial policy, donor requirements, and applicable local laws.
Maintain accounting records and all supporting documentation for financial transactions in an organized and secure manner under the custody of the organization.
Manage and verify the integrity of all account records prior to audit processes.
Coordinate with Field/Sub Offices and the Programs Department to maintain an effective system for monitoring and forecasting cash needs to cover administrative and project expenditures.
Prepare monthly cash requirements and request timely replenishments.
Assist in preparing the annual master budget and project budgets in collaboration with the Finance Manager.
Monitor expenditures to ensure that program funds are used appropriately through the end of the fiscal year.
Monthly closing: prepare the monthly trial balance; post adjusting entries (accruals, prepayments, amortization); review variances and resolve them prior to finalization.
Annual closing: participate in preparing the annual financial statements and disclosures; reconcile closing balances and open the new year’s balances in line with policies.
Bank reconciliations: prepare and review monthly reconciliations for all bank accounts and resolve discrepancies promptly.
Share Cost Allocation (SCA) entries: prepare and post SCA journals monthly in line with the approved methodology and ensure accurate reflection to cost centers and projects.
Settle staff advances, vendor advances, inventory, and fixed assets, including recording depreciation and provisioning for end-of-service benefits as applicable.
Attend financial tender committee meetings as requested by management and provide technical input as relevant.
Internal audit: coordinate with internal audit teams, provide required samples and documents, and address findings with corrective action plans.
External audit: prepare audit packages, respond to auditors’ inquiries, and follow up on implementing recommendations within agreed timelines.
Train and supervise finance and non-finance staff within the scope of the program.
Support the onboarding and capacity building of newly joined finance team members.
Execute supplier payments based on approved payment orders after verifying documentation and instructions, and receive/record retentions or security deposits as per policy.
Any other related tasks assigned by the direct manager.
Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)

Essential:
Bachelor’s or institute Degree in business administration, or Economics or related fields.
Work experience in the finance sector for at least 2 years (1 of them are in relief organizations).
Ability to work extra hours outside working hours when necessary
Good knowledge in written and spoken English
The ability to handle multiple projects simultaneously to meet goals and deadlines.
Time management and interpersonal skills.
The ability to work in a systematic and organized manner
Desirable:
MBA or master’s degree in business administration, or related fields.
More than two years of progressive professional experience two of them with NGOs
Core & Managerial Competencies

Core Competencies:
Communication
Teamwork
Planning and organizing
Accountability
Stakeholder Orientation
Creativity
Commitment to Continuous Learning
Technological Awareness.
Supervisor/Managerial Competencies:
Leadership
Building Trust
Vision
Managing Performance
Empowering Others
Judgment/Decision-making.
Technical Competencies:
Advanced computer skills (Microsoft Word, Excel, Outlook.)
Experience in working with NGO’s.
Experience in working with Accounts programs.

Please send your resume/CV