About the Job

The Financial Accountant will manage the accounting of the Colombia-based HelpAge Latin America and Caribbean (LAC) Humanitarian Team (HUT) team, in such a way that the accounting information, is always up-to-date, clear, and organized. The accounting practices must demonstrate the transparency of our economic activities and aid in making financial decisions. The Finance Accountant will carry out the execution, monitoring, and control of HelpAge programs in Colombia, including all processes, procedures, and accountability by international standards, HelpAge processes, and Colombian regulations. The Finance Accountant will work with the Finance Business Partner and partner organization accounting teams as needed.

Key areas for impact/influence and responsibilities

Keep cash and bank books for the general account and project accounts up to date.
Reconcile the bank accounts of the LAC team on a monthly basis.
Review the accounting information sent from team members in relation to the coverage plan, accounts, third parties, budget availability, and descriptions.
Import all the bookkeeping and bank information into SUN System.
Ensure all monthly closure tasks are done in SUN System.
Based on SUN System data, prepare Colombian accounting on a monthly basis.
Ensure that finance transactions align with the local fiscal regulations.
Ensure that the filing and accounting documentation are always complete and organized according to each project.
Support on partner audit as well as project audit when required.
Flag and report any anomalies related to the bank accounts that may be appear to be fraudulent.
Provide Humanitarian portfolio global team with support in preparing proposals, budgets, purchases, staff costs, etc.
Support to review the monthly financial reports of the partner grants including the supporting documents, provide feedback to the partners, and forward to Finance Business Partner and budget holder in a timely manner for further processing.
Support to prepare and post accounts for partner grant reports in HelpAge accounting system.
Review payment requests from the partners and forward to Finance Business Partner for further processing. Ensure correct budget coding and adequate information is provided to support the payment.
Review payment requests from suppliers, consultants and others, and forward for further processing. Ensure correct budget coding and adequate information is provided to support the payment.
Support in preparing Detailed Budget Sheet (DBS). Support to create the budget codes and to map the budget codes in the system.
Review staff travel expenses (including Equals reconciliation) for Humanitarian portfolio staff members, ensuring all expenses include the necessary supporting documentation, and are properly coded and authorized.
Support with completion of the time sheets for Humanitarian portfolio staff members.
Provide administrative support to the Humanitarian finance team, including filing, scanning etc. of the documents. Maintain the financial filing system in an organized, complete and efficient manner.
Conduct onsite visits to partner offices and field locations for financial monitoring as and when required, provide guidance to the partners on donor and HelpAge financial policies.
Support in the preparation of donor financial reports, organise supporting documents / vouchers for donor financial reports
Perform those tasks inherent to the position that are requested according to the context and needs.

Skills and experience required

University studies in the accounting field. Graduate studies in Finance field desired.
Demonstrated experience of at least five years in accounting management in public or private sector companies or organizations
Experience in international cooperation or projects with international donors
Experience in working with implementing partners
Experience in accounting software applications. B2 level desired.
Knowledge of Colombian tax legislation and accounting
Fluency in Spanish and English language, both written and spoken
Ability to maintain confidentiality and handle sensitive financial information with discretion.
Strong skills in Ms office Suite.
Ability to work autonomously planning and organising own work with minimum supervision
Proactive attitude
Strong Teamwork skills
Communication skills, tact, and diplomacy
Sensitivity and passion for humanitarian cause
Ability to travel to field offices

Please send your resume/CV