Food Security Program Officer

at Insana Deger Dernegi
Published March 29, 2022
Location Gaziantep, Turkey
Category Management  
Job Type Full Time  

Description

 

General Post Description

 

The Senior Food Security (FS) Programme Officer based in Gaziantep is responsible for supporting the day-to-day execution of IDD’s programmatic activities in Syria. The incumbent will support the implementation of IDD’s FS portfolio in northwest Syria, namely, Food Baskets (FB), Food Vouchers (FV), and Cash Grants (CG), all in compliance with IDD’s and the donor’s procedures.

 

Functional and hierarchical reporting lines

 

This position reports to the Food Security Program Manager. He/she is daily interacting and leading the field teams for implementation, coordinates with M&E, Finance, Logistic and Accountability and Security department.

 

Principal responsibilities AND TASKS:

 

Program planning

 

Maintain regular communication with the field team to ensure accurate and timely data entry, programmatic updated and new field developments, also in coordination with relevant units

Ensure field documentation transfer to Gaziantep office is conducted on monthly basis in coordination with programmes, logistics and archiving the FSL programme documentation

Where needed, provide capacity support to field team on programmatic implementation

Provide liaison support to field team in coordination and communication with local councils and other relevant stakeholders

Support planning of all program activities, especially selection of new areas across FB and FV modalities. Coordination with Security, Accountability, M&E and field teams on overall process and ensure adherence to timelines.

Coordinate with M&E team to conduct the need assessment of the operation area, discuss and analyze data and evaluate options to operate in the most needed areas in terms of needs, challenges and market function, liaise with the field team (Area coordinator, head of program and FV coordinator).

Coordinate results with security departments to obtain clearance for areas of operation

Lead beneficiary selection process with support from FS PM based on awarded grants, starting with survey questions and working with ME team.

Check and review data received from M&E program and field level to create final lists of beneficiaries for all programmatic activities and list of selected FV vendors

Contribute to proposal development and program improvements

Develop monthly food voucher values with Food Security PM and agree on final values based on market assessments

Program Implementation

 

Assist the FSL Programme Manager on the day-to-day planning, management and execution of the FSL activities in Syria, including tracking implementation progress against the targets and providing course corrections where needed

Reviewing weekly work plans prepared by field level

Follow up on issues raised by Accountability team and CRM mechanisms and resolve all issues

Support beneficiary data management system roll-out for distributions of FB and FV , food voucher vendors, including preparation of current and historic data for upload

Review all payment documents, run consistency and data checks and confirm validity of all documents before approval of PM

Analyse all FB and FV data, update internal tracking systems and prepare data for reports to donors

Collect lessons learned from the implementation level and feedback to PM for integration of learning into future programming

Support roll-out of beneficiary data management system, including ensuring data transfers and training of field staff.

Monitor and provide regular updates on context, especially on any new humanitarian and emergency developments to support preparations for rapid response planning

Prepare regular and updated distribution plans to be shared with field team

Responsible for maintaining regular communication with the field team for daily updates

Ensure quality control on key documentation such as contracts, MoU, distribution protocols and where needed provide capacity support to field team to prepare such documents

Attend relevant meeting and provide representation to relevant FSL meetings, as assigned by the employee’s Line Manager

Reporting

 

Collection of progress report from the field, checking FS projects figures

Preparation of 4W and other relevant reports

Prepare and maintain tracking sheets of all distributions and payments

Ensure all required documents are attached to correct ELO workflows

Update SOP for Food Baskets and Food Vouchers

Field staff management

 

Manage field staff for FV and FB, ensure close coordination between teams

Support field staff in preparing the plans and trackers.

Support the field team to prepare PRs for food vouchers and food baskets and coordinate with Logistics for delivery days and availability in the field.

REQUIRED SKILLS

 

Familiarity with programme cycle management and humanitarian/emergency programming

Ability to work independently, and produce quality work consistently

Excellent IT skills - Microsoft Office applications (Outlook, Word, Excel), and familiar and comfortable working with data platforms and applications

Confident, self-driven and a team player

Good communication, organization and interpersonal skills with the ability to easily establish and maintain key relationships with relevant units and stakeholders

QUALIFICATIONS

 

Bachelor degree in a relevant field

A minimum of two years of progressive experience working in a similar programmatic role for non-governmental organizations, preferably within the Syrian crisis context

Arabic language (mandatory) and English language (high proficiency)

Outstanding organizational and time-management abilities.

Fluent English & Arabic & Turkish is advantage

Turkish citizenship obligatory

Other

 

Other tasks assigned by employee’s Line Manager corresponding to actual needs of the mission, programs, and projects.**

Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s Line Manager.**

Represent IDD in sectoral meetings based on assignments from line manager

Understand and adhere to the mission’s National Staff Handbook, IDD Code of Conduct, IDD Key Policies and relevant guidelines.**

 

How to apply

 

If you are interested, please apply with your CV (in English)

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