Grants & Human Resources Specialist

at John Snow
Published November 1, 2022
Location Nairobi, Kenya
Category Human Resource  
Job Type Full Time  

Description

 

inSupply is searching for a Grants and Human Resources Specialist who will work under the oversight of the Regional Finance and Operations Manager to manage a diverse portfolio of grants and contracts, some with sub-award components and general office operations.

Responsibilities:

Specific responsibilities include, but are not limited to:

Grants and Contracts

In collaboration with the Regional Finance and Operations Manager (RFOM), inSupply CEO, Kenya Practice Lead, and JSI Finance and Operations Manager develop and update systems and tools for contracts and grants management including manuals, assessment tools, grant awards and contracts trackers.
Update, create, review, and negotiate contracts, grants, subcontracts, modifications, MOUs and other proposed agreements; identify issues and risks, and communicate/escalate as appropriate.
Coordinate with the RFOM on donor communication.
Ensure contract and grant execution and monitor contracts and grants to ensure compliance with all terms.
Work with the Finance and Accounting Specialist in the development and submission of donor/client financial reports and advance requests if appropriate
Work with Finance and Accounting Specialist to track receivables for the contract/grant and ensure invoices and advance requests are submitted in a timely manner.
Work with the Technical Team to update project work plan budgets on a regular basis.
Support RFOM by coordinating the inception, reporting and closeout process of inSupply projects
Ensure consistent implementation of inSupply’s financial and operational policies, donor rules and contract terms. Work with RFOM and Kenya Team Lead to develop and improve standard operating procedures (SOPs), training, notices, and other tools to facilitate the organization’s compliance with contracts, client regulations, and applicable laws and regulations.
Maintain an up-to-date and comprehensive understanding of contracts, grant terms and conditions, and requirements and alert the RFOM of any compliance issues. Act as a resource person to staff on guidance for compliance issues.
Ensure and maintain project contractual files and deliverables per client/donor terms and conditions
Negotiate insurance policies that adequately cover the organization’s business operations, including commodity loss or damage, product liability, and errors and omissions, working with licensed insurance brokers.
Monitor and update organizational contracts such as leases memoranda of understandings (MOUs)
Sub-grantee/Subcontractor Management

Perform pre-award activities for grant recipients including review of grantees' applications, budgets, pre-award questionnaires, supporting documents, etc.;
Manage correspondence and act as the first line of communication with sub-awardees;
Ensure and monitor sub-awardee’s compliance with the project’s approved Grants Manual and terms and conditions of grant/contract.
Process sub-awardee agreements and amendments;
Facilitate advance funds transfer, track budget disbursements and advances reconciliations by sub-grant partners; Track invoice payments by subcontract partners
Review sub-awardee expenditure reports, ensuring compliance with terms of agreement and provide written approval;
In close collaboration with the Technical Activity Manager: Assist in organizing sub-awardee technical assistance and/or trainings in areas including finance, operations, compliance, organizational development, technical programming in the project’s focus areas;

Education

Bachelor's degree in the relevant field from a recognized university or institution

Experience

At least 6- 9 years’ experience in coordinating grants, sub-grants and operations with the ability to track and manage several projects and processes simultaneously

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